Property Administrative Assistant

Adecco, in collaboration with our client, a leading organization in the property sector, is currently seeking an organized Property Administrative Assistant for a full-time position in Scarborough, ON. In this role you will provide administrative support, ensuring the smooth operation of our clients’ property management office and assisting with the management of their portfolio of properties.

If you are an organized and customer-focused professional looking to contribute to a dynamic property management team , apply today!

Location : Scarborough ON

Job type : Full-time

Responsibilities :

Assist the Property Manager with preparation and tracking of annual budget (TMI forecastversus actual) and obtaining any necessary supporting documents and reports

Provide administrative support to the office / department with tasks such as distributing mail, memos, letters, faxes and forms, attending to email inquiries and distributing to the right parties

Assist in preparing scheduled reports and coordinating flow of information within the company

Oversee quality of all contracts to ensure they are fully signed and compliant with municipal standards

Ensure property is Accessibility for Ontarians with Disabilities Act (AODA) compliant and following Toronto property related compliance standards

Responsible for ordering the necessary supplies,

Assist the Property Manager in collecting and entering monthly rents and tenant sales

Ensure tenants insurance certificates are valid and copies are maintained in their tenant file.

Assist the Property Manager with lease renewals; keeping a schedule of upcoming lease end dates and advising Property Manager of same,

Provide administrative support to the Property Manager.

Maintain and update tenant lists / files and other files (TMI binders) as necessary.

Prepare correspondence as necessary i.e. formulate and distribute tenant letters.

Assist in resolving tenant issues and provide additional assistance in resolving day-to-day issues as required.

Maintain accounting / invoicing procedures, including processing supplier invoices, preparing monthly tenant service invoices and annual TMI invoices / credits

Qualifications :

Must be legally eligible to work, and reside in Canada

1-3 years previous relevant experience in a property management administrative role

Proficient in basic accounting skills and knowledge

Excellent verbal and written communication skills

Proficient in Word & Excel

Proven organizational skills and ability to meet deadlines

Detail oriented with a proven ability to simultaneously address competing priorities

Ability to resolve problems using facts and sound reasoning

Ability to work both independently and as part of a team.

Are you interested in this position?