Assistant, Indigenous Community Partnerships

Under the general supervision of the Interim Manager, Office of Indigenous Education and Engagement, provide administrative and financial support within OIEE and in partnership with the VIU Finance Department, providing support for the full-time Assistant, Indigenous Community Partnerships.

This temporary position is responsible for supporting community partnership financial functions and administrative / program support within the OIEE. This position requires some professional communication with faculty, Indigenous students and Indigenous community partners. Communities often work within tight timelines, requiring a high degree of efficiency while navigating the policies and procedures related to contract deliveries within VIU. Programs are delivered off-site and may be in remote locations. This requires multi-faceted organizational skills to ensure timelines are met.

Duties :

Maintain relationships and climate in both formal channels and informal relationships. The OIEE is extensively involved with multiple Indigenous communities related to various committees and multiple Ministries related to contracted program delivery and development.

Administrative Duties include :

• When dealing with enquiries and other interactions, present a positive and professional image of the OIEE to all visitors, staff and students
• Coordinate the logistical aspects of meetings, retreats and special events
• Liaise with community members and students regarding institutional policies, processes and deadlines.
• Provide general office support for regular expenses. For example : shredding, printing, cell phones, and parking permits
• Assist with implementation of Indigenous community-based programs, including : communication with registration and records, making travel arrangements for staff and students, preparation of reports, collection of data, and research of suppliers / vendors.

Human Resource duties include :

Financial duties for contract and off-grant work held within OIEE require clear communication across departments and regular collaboration with Financial Services :

Financial Analyst

Required Qualifications :

This position requires an administrative professional with strong communication, organizational and problem-solving skills along with attention to detail and the ability to work independently and proactively with tact and sensitivity. The use of initiative and judgement to resolve routine and emergent issues and to monitor the flow of information through a complex, changing environment is crucial.

Two-year diploma, or equivalent, in a related field with concentration in finance / accounting from an appropriately accredited institution. Minimum five years recent directly related experience. A combination of education and experience may be considered.

VIU is pleased to offer eligible employees a comprehensive benefit plan; ample paid holiday time; professional development opportunities and a desirable pension plan. As part of the VIU campus community, our employees work with supportive colleagues within an encouraging environment and are provided with the tools and training that promote learning and development. The perks of VIU employment are multiple, and include well-being initiatives and services, strategic discounts, and flexible work opportunities.