Human Resources Coordinator People & Culture

Do you want to work for a world-renowned research institute that pushes the boundaries of biomedical science and health research Right here in Montreal! At the Research Institute of the McGill University Health Centre (RI-MUHC) you can be part of an organization focused on scientific discovery and innovation in patient-centered medicine. Join us today and make a difference!

Job Description

RESEARCH INSTITUTE OF THE MUHC
The Research Institute of the McGill University Health Centre (RI-MUHC) is a world-renowned biomedical and hospital research centre. Located in Montreal Quebec the Institute is the research arm of the McGill University Health Centre (MUHC) affiliated with the Faculty of Medicine at McGill University. The RI-MUHC is supported in part by the Fonds de recherche du Québec - Santé (FRQS).

We are an organization operating in a dynamic and collaborative environment supporting a community of professionals and researchers. We place great importance on high standards employee experience and the continuous improvement of our human resources practices.

Position summary
Reporting to the Human Resources Supervisor the incumbent is responsible for the administration and coordination of human resources activities.
They handle the operational and transactional management of HR files throughout the employee and research trainee (student) lifecycle ensuring the delivery of high-quality service to employees and internal partners.

This position is ideal for a structured service-oriented individual who wishes to work in a dynamic HR environment with exposure to a variety of processes.


General Duties
HR Administration and Employee Lifecycle
Create update and maintain employee and research trainee (student) records in the Human Resources Information System (HRIS) including hires terminations status changes salary job title cost center etc.
Manage certain leaves of absence such as QPIP leave and unpaid leave including tracking requests and updating employee records.
Ensure accurate maintenance of electronic employee files including scanning and archiving documents.
Prepare employment verification letters insurance certificates and other administrative documents.
Complete and follow up on various forms related to pension plans.
Manage the administration of group insurance plans including employee enrollment coverage changes and responding to inquiries.

Support for Employees and Internal Partners
Respond to inquiries from employees research trainees managers and researchers regarding payroll benefits volunteers HR policies and procedures training and required documentation.
Follow up with researchers delegates employees and trainees to ensure compliance and the completeness of files.

Payroll and Reporting
Work closely with the Payroll Department to provide information validate hours worked and review overtime.
Assist the Payroll Department in correcting manual or system-related errors.
Generate and analyze HR and payroll reports for administrative and monitoring purposes.

Continuous Improvement and Projects
Participate in cross-functional HR projects aimed at improving processes the employee experience or HR tools.
Perform any other related tasks or attend meetings as required by the division.

Website of the organization

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Education / Experience

Education: Diploma of College Studies (DEC)
AEC or DEC in a related field (e.g. Accounting and Management Techniques HR profile or Human Resources Management Support).

Work Experience:
Minimum of three (3) years of relevant experience in an HR coordination or support role.
Experience with a payroll system and/or a Human Resources Information System (HRIS).

Required Skills

Advanced knowledge of oral and written French is required.
An advanced knowledge of oral and written English is required as the position requires regular and complex contact with researchers or international students who are exclusively proficient in English.
Excellent communication and interpersonal skills
Strong organizational skills ability to manage multiple priorities and meet deadlines
Attention to detail thoroughness and discretion
Autonomy resourcefulness and a collaborative mindset
Strong proficiency in Microsoft Office (Word Excel PowerPoint Access is an asset).

Additional information

Status : Full-time.
Pay Scale: $44408.00 - $82427.80. Commensurate with education & work experience.
Work Arrangement: Hybrid 2 days per week on-site.
Work Shift: 35-hour workweek Monday to Friday.
Work Site: Downtown Montreal (2155 Guy Street).
What We Offer:
A supportive collaborative and well-structured work environment
Exposure to a variety of HR files and engaging projects
Conditions that promote a healthy worklife balance
We thank all applicants for their interest. Only those selected for an interview will be contacted.


***If you wish to include a cover letter please attach it with your resume in one document. ***

Why work with us
4-week vacation 5th week after 5 years
Bank of 12 paid days (personal days and days for sickness or family obligations)
13 paid statutory holidays
Modular group insurance plan (including gender affirmation coverage)
Telemedicine
RREGOP (defined benefit government pension plan)
Training and professional development opportunities
Child Care Centres
Corporate Discounts (OPUS Perkopolis)
Competitive monthly parking rate
Employee Assistance Program
Recognition Program
Flex work options and much more!


learn more about our benefits please visit IS NOT A HOSPITAL POSITION.

Equal Opportunity Employment Program

The Research Institute of the McGill University Health Centre hires on the basis of merit and is strongly committed to equity diversity and inclusion within its community. We welcome applications from all qualified candidates who self-identify as members of racialized groups/visible minorities women Indigenous persons persons with disabilities ethnic minorities and 2SLGBTQIA persons. We also welcome candidates with the skills and knowledge to productively engage with diverse communities. Persons with disabilities who anticipate needing accommodations for any part of the application process may confidentially contact