Graduate Program Officer (Clerk PL5)

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The Opportunity

Closing Date : Jan 5 2025 at 4 : 00 PM

School of Graduate Studies

The School of Graduate Studies (SGS) provides administrative and operational oversight for all graduate programs at UNB which includes currently more than 2000 students in more than 60 different programs in 13 Faculties across the Fredericton and Saint John campuses. The SGS manages major program details for this cohort of graduate students from the time of application and admission to UNB through to degree completion.

WHAT WE OFFER

Full-time Term until January 2027 Fredericton Hybrid

UNB is committed to ensuring employees can maintain a healthy work-life balance. As such we are proud to support a hybrid work approach which includes flexible hours and work-from-home options.

Standard Work Hours : Mon - Fri 8 : 15 am - 4 : 30 pm 36.25 hours per week

Salary Range : $25.28 - $29.92 per hour

YOUR FOCUS

The GPO reports directly to the Operations Coordinator in the School of Graduate Studies and supports the decanal team providing expertise in selection of applicants for admission to graduate programs. The GPO oversees applications though the admissions process analyzing qualifications in the context of graduate level admission standards implementing admission decisions and managing all admission related communication. The GPO is the primary resource internally (members of the Universitys graduate community) and externally (applicants) for those seeking admissions support.

• Must have and maintain an in-depth knowledge of calendar admission criteria general School of Graduate Studies guidelines and regulations and the additional requirements policies and guidelines of the respective programs while adhering to all appropriate SGS approved admissions and records processing policies.
• Maintain communication with faculties and departments to enhance the process of admissions and establish positive working relationships.
• Responsible for ongoing communication with individual prospective students regarding admission matters such as application process programs of application entrance requirements missing documents and all other admission related inquiries.
• Manage all aspects of electronic and written correspondence to applicants throughout the admissions process including communicating releasing and approving admissions decisions.
• Authenticate official documents according to established admission processes and procedures including transcripts test scores and proof of English language proficiency.
• Prepare the application file(s) for admission and transfer credit assessment (if applicable) by the appropriate faculty. Liaise with faculty staff to ensure efficient application management and acts as a resource on admission matters.
• Ensure that excellent customer service and correct information is provided to students faculty and the general public while upholding the basic tenet of confidentiality of the student record.
• Assist Deans and Operations Coordinator on special projects when required and assists in other areas of the School of Graduate Studies as assigned.

WHAT YOU BRING

Additional Strengths :

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A little bit about us

University of New Brunswick

The University of New Brunswick employs more than 3200 full- and part-time staff including faculty support staff and students. UNB values people and we have proudly been named as one of Canadas Top 100 Employers for 2025 and one of Atlantic Canadas Top Employers for 2024.

UNB is situated on the unceded territory of the Wolastoqiyik and Mikmaq peoples along the banks of the beautiful and bountiful Wolastoq river a region recognized worldwide for its natural beauty. UNB is a comprehensive university with a long history of excellence in teaching and research.

Are you interested

Work With Us

WHY CHOOSE UNB

UNB offers a large variety of benefits for employees including a full pension a minimum of three weeks of vacation annually the Employee and Family Assistance Program (EFAP) and dental life and health insurance.

SECRETARIES ACCOUNTANTS LIBRARY ASSISTANTS AND CLERKS (SALAC)

This position is part of the UNIFOR Local 4504 employee group and falls under the SALAC Collective Agreement.

COMMITMENT TO EQUITY DIVERSITY & INCLUSION

The University of New Brunswick is committed to employment equity and fostering diversity within our community and developing an inclusive workplace that reflects the richness of the broader community that we serve. The University welcomes and encourages applications from all qualified individuals who will help us achieve our goals including women visible minorities Aboriginal persons persons with disabilities persons of any sexual orientation gender identity or gender expression. Preference will be given to Canadian citizens and permanent residents of Canada.

We thank all who apply; however only those selected for an interview will be contacted.

Required Experience :

Unclear Seniority

Key Skills

Public Health,Program Management,ICD Coding,Military Experience,Analysis Skills,Research Experience,Security,Economic Development,Counterintelligence,Program Design,Program Development,Writing Skills

Employment Type : Full-Time

Experience : years

Vacancy : 1

Hourly Salary Salary : 25 - 29