Development Coordinator, Development

COVID 19 On-Campus Requirements

Prior to May 1 2022 the University required all students faculty staff and visitors (including contractors) to declare their COVID-19 vaccination status and provide proof that they were fully vaccinated or had an approved accommodation to engage in in-person University activities. These requirements were suspended effective May 1 2022 but the University may reinstate them at any point.

About Queens University

Queens University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research faculty administration engineering & construction athletics & recreation power generation corporate shared services and many more.

We are committed to employment equity and diversity in the workplace and welcome applications from individuals from equity seeking groups such as women racialized / visible minorities Indigenous / Aboriginal peoples persons with a disability persons who identify in the LGBTQ community and others who reflect the diversity of Canadian society.

Come work with us!

Job Summary

A Brief Overview

Reporting to the Executive Lead University Wide Development this position provides strategic support for the activities of the development team. Duties include a combination of administrative and strategic support of all areas of Development including Leadership Giving Major Giving Corporations and Foundations Gift Planning Donor Experience and Prospect Development. The incumbent will liaise with development partners senior leadership Office of Advancement staff and the broader university community to implement strategies compatible with a diverse fundraising environment. The incumbent brings a forward-thinking perspective strong customer-focused skills sound judgment and meticulous administrative abilities to maximize donor support.

In consultation with Development team members the incumbent will develop and support logistics for implementing strategic operational and tactical plans for development programs. They will participate in the identification development and delivery of key recognition stewardship and fundraising programs.

This role also includes providing administrative support to the Executive Lead University Wide Development including scheduling meetings creating agendas distributing documentation recording minutes travel and trip bookings and liaising with volunteers donors faculty and staff. Assists with pre / post visit planning and follow-up.

This position helps foster relationships with donors by coordinating the administrative details associated with planning and implementing fundraising campaigns. This position coordinates key fundraising events by coordinating meetings preparing agendas background and promotion materials and overseeing key event details. This position also performs analysis of the prospect pool and fundraising projections to identify and evaluate prospective donors.

The schedule for this position requires the incumbent to work frequent early mornings evenings and weekends according to program or area needs.

Job Description

What you will do

• Identifies and evaluates prospective donors to categorize them by performing analysis of the prospect pool and fundraising projections.
• Assists with pre / post visit planning and follow-up including obtaining research profiles and wealth assessments booking of meetings and updating all contact reports and solicitation activity in the database.
• Prepares reports presentations letters and invitations for university administration volunteers top donors and prospects.
• Drafts briefing notes for senior staff.
• Creates and maintains print email and web content to support departmental priorities.
• Coordinates and supports meetings prepares and circulates notices agendas and background materials and books guests rooms and equipment.
• Participates in the development and delivery of key fundraising events.
• Manages coordinates and maintains individual and class giving materials.
• Develops and manages the communications content and schedule for the unit.
• Tracks feedback from fundraising initiatives.
• Assists with budget preparation invoicing monitoring and reconciling accounts preparing expense reimbursements and purchase orders and journal entries.
• Produces spreadsheet reports to assist staff in tracking revenue and expenses.
• Writes case statements and donor proposals in support of key solicitation / engagement opportunities.
• Coordinates the Student Thank you program as well as the departmental acknowledgment system.
• Prepares letter of intent for the donors / organizations signature.
• Other duties as required in support of the department and / or unit.

Required Education

Required Experience

Consideration may be given to an equivalent combination of education and experience.

Job Knowledge and Requirements

Employment Equity and Accessibility Statement

The University invites applications from all qualified individuals. Queens is strongly committed to employment equity diversity and inclusion in the workplace and encourages applications from Black racialized persons Indigenous people women persons with disabilities and 2SLGBTQI accordance with Canadian Immigration requirements priority will be given to those who are legally eligible to work in Canada.

The University provides support in its recruitment processes to all applicants who require accommodation due to a protected ground under the Ontario Human Rights Code including those with disabilities. Candidates requiring accommodation during the recruitment process are asked to contact Human Resources at .

Required Experience :

IC

Key Skills

Microsoft Office,Fundraising,Microsoft Publisher,Microsoft Powerpoint,Event Planning,Salesforce,LMS,Administrative Experience,Grant Writing,Economic Development,Public Speaking,Writing Skills

Employment Type : Temp

Experience : years

Vacancy : 1