Accounts Payable Coordinator

Position Summary

Process all invoices for payment for the business unit. Prepare all inter-company invoices for payment. Properly match invoices with receiving documents and purchase orders and assign coding to all expense reports and invoices. Promptly obtain payment approval for service type invoices. Prepare payment runs in conformance to Mattr procedures and extend payment days and dollars. Reconcile Accounts Payable Sub-ledger to the General Ledger. Point of contact for all vendor communications and problem resolution required as part of the role.

Duties

ACCOUNTS PAYABLE PROCESSING

• Review & forward vendor invoices to third party software Traild for three-way match back into IFS for further review & processing.
• For invoices not routed or matched through Traild duties would include below:
• Match invoices for inventory items to purchase orders and receiving documents.
• Match invoices for non-inventory items to purchase requisitions for services or travelling requisitions for materials and supplies.
• Check that pricing on the invoice agrees with the purchase order, purchase requisition or travelling requisition
• Check extensions and coding.
• Check that the quantities invoiced agree to the receiving document and that the receiving document has been signed by the receiver.
• Resolve pricing discrepancies with the Purchasing department or the requisitioner.
• Resolve quantity discrepancies with the receiver.
• Verify that expense reports and payment requisitions are properly signed and authorized.
• Ensure that invoice values do not exceed the purchase authority of the purchasing department or the requisitioner as defined in the purchasing procedure.
• Verify vendor information and account coding on all items to be input to the IFS operating system.
• Verify Invoices to Statements.
• Ensure invoices are in balance for final posting
• Input matched and coded invoices, expense reports and cheque requisitions into the IFS operating system in batches. Verify that the vendor and coding in the system matches the invoice.
• File all unmatched invoices, purchase orders, purchase requisitions, travelling requisitions and receiving reports.
• Review AP vouchers to ensure compliance with internal control requirements for 3-way match, authorization, coding and timing of purchase in correct financial timeframe.
• Resolve and correct any posting, matching receipts problems that may arise on invoices.
• Manage AP Mailbox daily
• Ensure Received not invoiced and Open Purchase order report is kept current.
• Promptly reply to all payment inquiries.
• Maximize discounts taken.
• Code all GST and QST charges to the appropriate accounts to maximize tax deductions.
• Prepare payments between the Canadian and United States legal entities and assist with the reconciliation of the inter-company accounts.
• PAYMENT PROCESSING
• Prepare weekly vendor payment runs for invoices that are due for payment in compliance with working capital initiatives.
• Match all supporting documentation and get preliminary approval from the Finance Controller.
• Forward approved payment batches to authorized cheque signers for signature.
• GENERAL ACCOUNTING
• Reconciliation of the accounts payable sub-ledger to the general ledger.
• Assist the Controller and the Accounting Manager as required.
• EHS
• Compliance with Corporate and legal health and safety requirements.

Requirements

• Minimum 3 to 5 years experience in similar role.
• Minimum community college education
• General accounts payable knowledge and some accounting training
• Good interpersonal skills as the job requires interaction with vendors and all levels of personnel
• Experience using IFS, Excel and Word
• Good email writing etiquette
• Problem resolution & negotiation skills

The compensation for this position is anticipated to be between $ 60,000 and $ 65,000 annually, which includes base salary and target incentive. The final total compensation will be determined based on the successful candidate’s skills, experience, qualifications, and internal equity considerations. In accordance with Ontario’s Pay Transparency legislation, this posting is for an existing vacancy. Artificial intelligence may be used to assist in the screening, assessment, or selection of applicants for this position; however, all final review and evaluation decisions are made by our Talent Team and business leaders.

What MATTR Offers

• At Mattr, safety comes first! We go the extra mile to ensure our employees are safe and healthy
• We understand times have changed and so have we. Mattr offers flexible work arrangements (where possible) to suit your needs
• Comprehensive total rewards package that includes competitive salaries, annual incentives, medical benefits, retirement savings plans, paid vacation days, education assistance programs, corporate discounts and more!
• Participation in service milestone awards and recognition opportunities
• Access to mental health support resources such as our Headversity mental health and wellness platform and free, confidential access to our Employee and Family Assistance Program (EFAP)
• Rewarding growth opportunities (may include global career and travel opportunities) supported by personalized training, development and mentoring programs - including LinkedIn Learning access for all employees!
• Commitment to providing a diverse, inclusive and accessible workplace environment
• We prioritize our Environment, Social and Governance (ESG) values and offer a paid Impact Day, allowing employees an opportunity to support charitable organizations in their communities
• Company events, social gatherings and team building activities that promote fun!
• We’re working to create a better world. Join us!

Mattr delivers advanced material technologies and complex manufacturing expertise through brands offering engineered products, technology and solutions to support infrastructure projects & markets world-wide. Mattr brands: AmerCable, Shawflex, DSG-Canusa, Flexpipe and Xerxes. At Mattr, we have built a true team environment where all employees are empowered to contribute to the success of the company. We want you to join our team!