Resource Legal Administrative Assistant

Job Description

Resource Legal Administrative Assistant (Floater)

Key Responsibilities

• Understand individual requirements of a desk and expectations of teamed lawyers in order to provide quality coverage in the absence of the teamed assistant;
• Meet with and follow instructions of the assistant with respect to specific requirements of the desk;
• Produce documents including typing, revising, creating blacklines and/or multiple versions of daily correspondence and/or practice specific documents (such as court documents or agreements);
• Maintain established filing and bring forward systems which may be in either manual or electronic form;
• Interact professionally with clients, opposing counsel, experts and other relevant stakeholders via telephone and written communications;
• Coordinate parties, schedule and organize various meetings;
• Enter timesheets and coordinate the billing cycle;
• Complete electronic and/or manual filing;
• Perform various administrative tasks including conflicts checks, opening and closing of files and other Finance procedures; and
• Provide a high level of service – liaise with other assistants, paralegals and lawyers regularly regarding file updates.

Qualifications

• Formal Legal Assistant education required;
• Minimum of 2+ years work experience is required, ideally as a Legal Administrative Assistant in a law firm environment;
• Exposure to a variety of practice areas including Litigation and Corporate;
• Strong knowledge of Residential Real Estate files preferred;
• Excellent software skills, particularly with Microsoft Office, including using Outlook contacts and calendar functions;
• Experience in Nuance PDF, FileSite, Elite, Workshare programs is considered an asset;
• Adaptable and flexible;
• Excellent organizational and time management abilities required to prioritize a high volume of tasks or competing priorities;
• Dedicated to providing service beyond expectation;
• Excellent communication and interpersonal skills;
• Proven problem-solving skills with the ability to visualize and deliver creative solutions; and
• Ability to manage multiple internal clients and be adaptable to the needs of each.

Tagged as: Corporate, Legal Assistant, Litigation, Real Estate