Shared Services Coordinator

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Egis is experiencing substantial growth in North America, highlighted by our recent acquisition of McIntosh Perry—now made up of over 1,000 engineers, architects and planners across Canada and the USA. This strategic move underscores our commitment to investing in North America, propelling our expansion to new heights. Our values showcase everything we believe in :

A Responsible Company - We care about people, and we care about our impact; acting responsibly wherever we work and whatever we do.

A People‑First Company - This is an environment of mutual respect where every team member matters, no matter who they are.

A Creative Company - Creativity is in our DNA. This is the fuel that helps us tackle the major challenges of our time.

Joining Egis is an opportunity to make a valuable, positive impact on the world, while growing and developing as a person. Our culture is very collaborative, and we care about people and our impact. We take great pride in being responsible for our clients, for each other and for our planet and its people. You’ll work and innovate in an environment where high standards and personal consideration go hand‑in‑hand.

About the Role

The Shared Services Coordinator plays a vital role in ensuring the efficiency and organization of daily operations by providing essential administrative and logistical support across multiple departments & offices. The position requires exceptional attention to detail, strong multitasking abilities and the capacity to manage complex operational tasks within a fast‑paced environment. This position is based in our Markham, ON office and requires in office presence Monday to Friday between 8 am to 5 pm!

Responsibilities

Office Administration & Reception

• Handling incoming reception calls and assisting with general inquiries;
• Checking the Info Mailbox email and readdressing the requests to the related teams;
• Accepting packages, deliveries, and coordinating courier pickups for various teams;
• Managing boardroom bookings and arranging catering for meetings, Lunch & Learns, and corporate events;
• Monitoring office supplies, PPE stock, and printer / plotter consumables;
• Assisting various administrative teams across the country with on‑ and off‑boarding tasks and inventory management;
• Issuing & tracking key fobs and maintaining access records;
• Managing business card orders for employees;
• Part of the JHSC, conducting regular H&S inspections, reporting and addressing potential safety hazards;
• Acting as Fire Warden during alarm tests, ensuring compliance with safety protocols;
• Vendor management;
• Other duties as may be assigned.

Fleet & Asset Management

IT & Equipment Management

Marketing & Event Support

Qualifications

Additional Information

Egis Canada is an equal opportunities employer offering a competitive salary and benefits to those with the skills suited to the needs of our clients.

We welcome and encourage applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection process.

This role is eligible for a referral bonus in line with the Referral Program. If you have been referred, please provide the name of the employee who has referred you at the time of your application.

At Egis, we embrace innovation to tackle challenges and utilize AI in our recruitment process under stringent ethics and compliance policies and in alignment with our values of being a Responsible Company, a People First Company and a Creative Company. Committed to diversity, growth and collaboration, we may leverage AI to support the recruitment process.

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