Office and HR Administrator

Who we are Skjodt-Barrett is a world-class manufacturer of food solutions and custom ingredients for North America's most beloved and trusted brands. We take pride in working closely with our customers to understand their unique needs and create innovative, individualized solutions that deliver joy to their customers. A family-founded company started over 35 years ago, we are backed by the investment company Axel Johnson Inc (AJI). With their investment and support, we are well-positioned to foster growth and explore new opportunities. Our customers, blue-chip international brands and mid-sized producers alike, are why we exist. Our teams of innovators, communicators, and managers are the people who meet their needs, build trust, and exceed their expectations.  Who we need Reporting to the Chief People Officer, we are looking for an Office and HR Administrator to join our team. You will provide office support to facilitate the smooth running of the office environment, and act as the point of contact for all office-related questions. You will also be an important member of the HR team, providing administrative support in all HR areas, as well as supporting the Executive team with calendar management and travel as needed. This is an on-site role, working 5 days a week in Brampton, ON. Who you are You are a responsible, and approachable executive assistant or office manager. You are looking for an established organization that offers stability; one where you can take on a senior administrative role, and make it your own. You know your value as a trusted, well-organized, and responsive administrator and it’s a role you want to stay in. You are proactive, detailed, and always looking for ways to make life run smoothly for everyone. What’s in it for you Impact, appreciation, and stability. At Skjodt-Barrett, we value innovation, accountability, and the resilience to turn ideas into action. You will have the chance to establish processes, create efficiencies, and drive impactful improvements. You will make connections across the organization as the go-to person for all of the answers, and see the impact of your support and guidance. We are a leader in our industry, and in the midst of an exciting transformation. For the right person, this offers a chance to thrive in the daily demands and be grounded in the routine and consistency of a well established organization. How you will make an impact : Organization of the office. You will manage the office layout to create a welcoming, well-organized workspace. You will oversee reception duties, sort mail, handle courier deliveries, and ensure shared areas are clean and well-stocked. You will be responsible for vendor management, supply inventory, and equipment upkeep while staying up-to-date on health and safety requirements for both the office and plant operations. You will liaise with building management to address infrastructure concerns and coordinate with vendors for essential office services. Support HR. You will update and maintain employee records with confidentiality, manage important documentation, and provide onboarding materials for new hires, including policies, benefits enrollment, and health and safety documentation. You will also coordinate access to online pay stubs, phone systems, lockers, and uniforms for plant employees. Support senior executives. You will support senior executives by managing their calendars, meeting logistics, and travel arrangements. This includes appointment scheduling, assembling materials, booking travel, and preparing itineraries. Employee engagement and culture initiatives. You will communicate office-wide updates. You will help nurture a positive workplace culture by organizing team-building activities, holiday celebrations, and milestone recognitions. You will be instrumental in creating a welcoming onboarding experience and maintaining an environment that reflects company values. Process improvement and documentation. You will identify and implement process improvements within office management and HR administration. This includes refining workflows, updating policies, and ensuring documentation is clear, accessible, and up-to-date for all employees. What you bring : The experience. You bring exceptional office administration, organization, time management, and coordination skills, ensuring smooth operations and a well-maintained environment. You have the confidence, maturity, and business acumen to make informed decisions and effectively problem-solve in real time. Known for fostering a calm, collaborative atmosphere, you approach each task with patience and a genuine willingness to help. You thrive in managing multiple competing priorities and can quickly adapt to changing demands. Your proactive approach allows you to see opportunities for improvement in processes, organization, and employee engagement initiatives while maintaining the highest standards of confidentiality. The technical skills. You are proficient with the Microsoft Office Suite and have experience with Zoom for video calls and virtual meetings. You are comfortable learning new tools as needed, especially for coordinating HR functions and maintaining internal communications. An interest or experience in graphic design would be a valuable asset, helping to create engaging communications for employee events and wellness initiatives. The Interpersonal skills. You possess polished written and verbal communication skills and excel in building trusting, influential relationships across all levels of the organization. You approach confidential information with discretion, ensuring sensitive employee and organizational data are managed responsibly. Your approachable demeanour allows you to connect with diverse personalities, experiences, and work styles. You bring a positive, solutions-oriented mindset to collaboration, fostering an inclusive and supportive atmosphere that reflects the company’s values. Why join? We've got great taste. We care deeply about fostering a culture of transparency, responsibility, and integrity. It's what drives us to make great-tasting, convenient, and healthy ingredients and finished products that our customers depend on. With a focus on nurturing and growing our employees' careers and professional satisfaction, we believe in open communication, idea sharing, and knowledge building. Skjodt-Barrett is committed to building an inclusive culture that helps to create longevity, growth, and innovation in the food industry. We are working towards a sustainable future. We believe that what's good for people and the planet is good for profit. It is everyone's responsibility to do their part. We recognize the growing need to prioritize sustainability in manufacturing, and we continue to take steps to evolve. We strive to accelerate the adoption of sustainable packaging and food products to be a responsible partner for our customers and for the greater good. We take our role as a supply chain partner to heart and adhere to a strict Supplier Code of Conduct to ensure that our vendors uphold the integrity and values we live by. We believe actions speak louder than words. Every day, we come together to exceed the expectations of our customers, each other and ourselves, inspired by our values : We care. About family, honesty, and respect. We communicate. Across every level, often, effectively, and clearly. We Empower. With trust, integrity, and accountability. We Deliver. Every time, through teamwork, innovation, and results. We support and care for our employees and their families.   Benefits and perks we offer include comprehensive health, dental, paramedical and long term disability.  Apply now. At Skjodt-Barrett, we aim for diversity, equality, accessibility and inclusion in all of our operations and interactions. We welcome and appreciate candidates with a range of backgrounds and experiences. If you have 70% of the qualifications we are looking for and want to play an integral role in delivering innovative food product solutions, apply to express your interest.  What you can expect from our interview process : A virtual interview with a Talent Advisor discussing your interest in the role and the company. A virtual interview with a member of our Human Resources team. You will discuss your experience in administrative support  and how you bring organization and a willingness to help. An in-person interview with the Chief People Officer and a member of the HR team to learn more about how the role aligns with the organization’s needs.  Skjodt-Barrett welcomes and encourages applications from people with disabilities. Please let us know what accommodations you require across the selection process. #LI-DNI Powered by JazzHR