Senior Project Manager

Detailed Overview

Supporting the Vision, Values, Purpose and Commitments of Fraser Health including service delivery that is centered around patients / clients / residents and families : The Senior Project Manager is responsible for overseeing and supporting the planning, design and / or implementation of assigned large facilities projects with a high degree of complexity across Fraser Health (FH), including project planning, project management, communications, and contract management.

Supervises assigned staff and provides leadership by directing work teams, contractors and consultants to ensure accountability and performance.

Responsibilities Manages the planning and implementation of new facilities, larger renovation projects, and / or a portfolio of smaller projects from the initial planning and design stages through to implementation and completion;

provides support by conveying policies and priorities, directing work and ensuring issues are resolved or escalated to appropriate level(s) to meet project deliverables and timelines.

• Establishes project team structure by gathering input from stakeholders, identifying needs and skills required; directs and supervises assigned staff by assigning work, orientating staff, developing and implementing appropriate staff development and retention plans;
• conducts performance evaluations as required. Establishes effective communications channels to ensure stakeholders are fully engaged and aware of project status;

provides frequent clear and concise reports to Facilities Management leadership and FH regarding ongoing issues, progress updates, challenges and opportunities.

Carries out project plans according to established Facilities Management project methodologies and systems to ensure successful and coordinated completion of project components by facilitating consensus with stakeholders.

Monitors project charter, plans, budget, scope, schedule, expenditures, client satisfaction and risks; reports on variances and impacts to deliverables, and makes recommendations to Facilities Management leadership to mitigate cost overruns, maintain adherence to allocated budgets and timelines, and ensure delivery of a successful project.

Leads business plan development for large capital projects through the preparation of feasibility studies, analysis and solution development, development of the project charter, functional requirements, scope and design concepts, budgets and implementation planning.

Manages strategic space and facility planning initiatives including development of site master plans, regional planning studies, capital funding strategies and asset leveraging opportunities.

• Serves as an Facilities Management site coordinator monitoring all planning and project activities on designated site(s), including those led by other Facilities Management teams, identifying areas of overlap, conflict, and coordination;
• liaises with site and Facilities Management leadership to identify, recommend and implement management strategies. Leads and oversees planning, design and contract preparation by engaging clinical planners, equipment planners, design consultants and various user groups for assigned projects;

reviews and signs off schematic designs, design development documents, and working drawings and specs for functionality, attainment of program / facility needs, adherence to technical standards and specifications, efficiency and cost-effectiveness of the design solution, consistency with best practices, energy & environmental sustainability, and building code compliance.

• Leads and / or facilitates all stages of project construction and operational commissioning. Leads the engagement of professional consultants and contractors with support from Procurement;
• manages established contracts and oversees performance to ensure that consultants and contractors complete on obligations and deliverables;
• negotiates changes and resolves disputes within authorized limits. Liaises with the Planning and Engineering Departments of various municipalities in geographic areas supported by FH;

negotiates and establishes requirements and approvals for facilities projects such as development, building and rezoning permits, as needed.

Establishes and maintains a network of relationships and influence in order to promote site interests and issues and to influence decision making affecting project outcomes with internal groups / departments.

Monitors adherence to established quality control / risk management protocols. Identifies, communicates, and works with appropriate stakeholders to mitigate potential risk management issues.

• Manages ongoing customer relations. Ensures FH interests are represented in resolution of problems. Manages the recruitment, orientation and professional development of employees through the formal assessment of training needs and development of training plans;
• ensures staff are knowledgeable and fully understand their roles and responsibilities. Updates department knowledge of current and emerging facility design and innovations through evidence-based design concepts;

uses design and construction research in the development and updating of design and construction standards and guidelines.

Develops and coordinates facilities planning practices principles, standards and policy through application of evidence-based best practice and LEAN principles.

Qualifications Education and Experience Bachelor's degree in Architecture, Interior Design, Engineering or related field.

Professional designation plus seven to ten years' recent, related, progressive experience in all phases of project planning / design / construction management for a large complex multi-site organization, or an equivalent combination of education, training and experience.

Competencies Demonstrates the leadership practices of the Fraser Health Leadership Framework of Clear, Caring and Courageous and creates the conditions for people to succeed.

Professional / Technical Capabilities : Knowledge of capital project planning and implementation processes including design, construction and procurement within current standards, codes, bylaws and regulations.

Comprehensive knowledge of project management principles and methodologies and ability to coach team members on these skills.

Ability to interpret construction drawings and construction specifications. Demonstrated ability to effectively manage planning, design and construction projects simultaneously.

Broad knowledge of patient care delivery systems in primary, acute and community settings. Understanding of available resources for projects and applicable stakeholder groups including feedback and detailed analysis on project processes.

Ability to supervise and provide direction to team members. Demonstrated ability to identify, plan, organize, prioritize and implement projects in a timely manner.

Demonstrated ability to work within a dynamic project environment with changing priorities. Demonstrated attention to detail.

Ability to operate related equipment including related software applications. Physical ability to perform the duties of the position.