Finance Coordinator

Job Description

Job Description

Key Focus

Accounts Payable, Inventory Cost Management, Reconciliations, Financial Reporting, Administrative Support

Summary

The Finance Coordinator is a detail-oriented, proactive team member responsible for executing day-to-day financial activities to support the operations and financial health of Design Electronics. Reporting to the Director of Finance, the Finance Coordinator plays a vital role in ensuring accuracy in accounts payable, bank and credit card reconciliations, client account setup, tax filing, inventory cost control, and expense management. This position also supports the Office Manager with invoicing, A / R, payroll, and month-end tasks. Additional responsibilities include monitoring and adjustment of rates and fees to maintain financial accuracy and competitiveness. The Finance Coordinator collaborates closely with our Buying team to ensure alignment with business goals and corporate strategy. The role includes exposure to leadership-level discussions and strategic initiatives, requiring discretion and the ability to support executive-level activities. The ideal candidate is analytical, precise, and comfortable managing multiple tasks in a fast-paced, technology-focused environment.

Job Duties

Responsibilities as a Finance Coordinator  include and are not limited to the following :

Accounts Payable & Account Management

Review, process, and record vendor invoices and expense claims

Maintain accurate vendor records and reconcile accounts payable

Monitor outstanding payables and ensure timely payments

Inventory Cost Management

Assist in the tracking and analysis of inventory-related expenses

Support cost averaging, margin analysis, and reconciliation of inventory transactions

Work with purchasing and warehouse teams to maintain accuracy in cost and inventory systems

Bank & Credit Card Reconciliations

Perform monthly reconciliations for bank and credit card accounts

Investigate discrepancies and ensure accurate cash balance reporting

Manage and track currency exchange transactions to ensure accuracy and proper accounting treatment

Tax Filing & Compliance

Prepare and file HST / GST and other applicable tax returns

Ensure all filings are completed accurately and submitted on time

Client Account Setup

Establish and maintain accurate client account profiles in ERP and accounting systems

Work with sales and operations teams to ensure proper account coding and documentation

Perform credit checks and set / manage client credit limits in alignment with company policy

Support for Invoicing, A / R & Payroll

Assist Office Manager in generating client invoices and monitoring accounts receivable

Provide administrative support for payroll processing, ensuring data accuracy and confidentiality

Assist in calculating and validating sales commissions based on approved structures and performance metrics

Month-End & Financial Statements

Prepare journal entries and assist with month-end close activities

Lead month-end processes for assigned departments, ensuring timely and accurate submissions

Generate monthly and quarterly financial statements, ensuring accuracy and timeliness

Support year-end reporting and audit preparation

Administrative & Coordination Support

Assist the Director of Finance with administrative functions and coordination of business operations

Manage and validate overhead transactions and recurring subscriptions

Attend leadership meetings as required, take clear and confidential meeting notes, and follow up on action items

Provide administrative support for strategic initiatives and executive-level tasks

Compensation

$55,000-$70,000 commensurate with experience

Benefits applied after successful probationary period as determined by employer

Work Location

Niagara Falls office located at 6913 Oakwood Drive in Niagara Falls. Work week consists of Monday to Friday with possible occasional work day on weekends.

Position Requirements

• Post-secondary education in Accounting, Finance, or Business Administration
• 2–4 years of experience in a finance or accounting support role
• Proficiency in accounting software (QuickBooks, ERP systems), and Microsoft Excel
• Experience with bank reconciliations, payables, and financial reporting
• Strong attention to detail, organizational and time-management skills
• Proven ability to work independently and collaboratively in a team environment
• Excellent communication skills—both written and verbal
• High level of integrity, discretion, and confidentiality
• Knowledge of AV integration or technology-related industry is an asset
• Successful completion of an L2 Police background check and pre-employment screening is required.

We thank all applicants for their interest, but only those advancing through the selection process will be contacted.

Design Electronics is an equal opportunity employer dedicated to building a diverse workforce. We may use AI technologies in our recruitment process to improve efficiency, fairness, and effectiveness in selecting qualified candidates. We are committed to fostering an inclusive, accessible environment where everyone can reach their full potential and comply with all relevant legislation, including providing accommodations for applicants with disabilities. Please let us know if you need accommodation during any stage of the process.