Executive Assistant

• Provide comprehensive administrative support to assigned principal including calendar management travel coordination and meeting scheduling.
• Serve as a primary point of contact for their clients and to internal staff ensuring timely and professional communication.
• Prepare edit and proofread correspondence reports presentations and other documents.
• Monitor and manage critical deadlines for client filings coordinating with staff to ensure timely submission of required documentation.
• Support billing activities by preparing and issuing invoices and maintaining accurate client file records.
• Organize and coordinate internal and external events including client meetings and training sessions.
• Maintain and organize confidential files documentation and firm records to ensure efficient retrieval and compliance.
• Conduct research and gather information for principal-led projects presentations and strategic initiatives.
• Prepare reports dashboards and analytical summaries to support principal and team decision-making.
• Utilize firm-specific software and tools for project management document collaboration and communication.
• Provide tailored executive support including handling confidential information and facilitating principal communications and priorities.

• Diploma in Administration Business or related field is preferred.
• Minimum four (4) years of experience as an Administrative Assistant.
• Minimum two (2) year of experience as an Executive Assistant.
• Experience in a public accounting firm is considered an asset.
• Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook) and familiarity with accounting software.
• Strong organizational and time-management skills with the ability to prioritize tasks and meet deadlines.
• Excellent written and verbal communication skills.
• Ability to handle sensitive information with confidentiality and discretion.
• Problem-solving skills with a proactive approach to identifying and addressing issues.
• High level of attention to detail and accuracy.

Required Experience:

IC