Executive Assistant

Location : Toronto, ON (Hybrid, 2-3 days on-site)

Duration : Contract role, starting ASAP until mid-February 2026, with potential for extension.

Background Check Requirement : To be confirmed as part of the recruitment process.

About the Opportunity

Altis Recruitment is proud to partner with an organization within the Broad Public Sector to find a dedicated Executive Level Administrative Coordinator. In this role, you will provide high-level administrative support to two Directors, becoming a trusted partner who helps navigate competing priorities and coordinates with diverse stakeholders. Your work will play a vital role in ensuring that the Directors can focus on their strategic objectives, ultimately contributing to the greater good of the community.

This position offers a dynamic work environment where you will collaborate with senior leadership, board members, and political figures. You will be part of an organization that values professionalism and political acumen, handling sensitive information with the utmost discretion.

What's in it for You

Join a workplace that celebrates balance, professionalism, and collaboration. You will have the opportunity to develop your skills in a nurturing environment, where mentorship and growth are encouraged. Gain invaluable exposure to the public sector, making meaningful contributions to community initiatives.

Your Responsibilities

• You'll manage complex Outlook calendars, arrange meetings, and coordinate logistics, ensuring smooth operations for the Directors.
• In this role, you'll prepare agendas, take meeting minutes, and track follow-up items effectively.
• You'll liaise with various stakeholders-including senior leadership and political figures-demonstrating professionalism and political tact in all interactions.
• You will draft correspondence, prepare reports, and facilitate day-to-day communications on behalf of the Directors.
• You'll prioritize time-sensitive tasks, providing actionable recommendations to the Directors.
• In your role, you will also coordinate occasional off-site meetings across the Greater Toronto Area.
• You'll support administrative requests related to HR systems, ensuring compliance with organizational policies.

Skills and Qualifications

Why Partner with Altis

If you've never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you're a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching, and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.