Assistant administratif, été 2026 (stagecoop) 4 mois

Address:

Provides a variety of general office support services and clerical tasks to support to one or more business groups and facilitate group operations. Collaborates with internal and external stakeholders to facilitate delivery of business objectives in accordance with applicable policies processes and controls. Troubleshoots and resolves routine problems according to policies standard procedures schedules and deadlines and maintains audit trails or escalates non-routine problems.

• Supports change management of varying scope and type; tasks typically focused on execution and sustainment activities.
• Coordinates and schedules work forecasts resource requirements monitors work quality trains staff and researches and resolves problems.
• Provides verbal feedback to team members and input to performance appraisals.
• Assigns tasks within guidelines provided by the manager.
• Monitors working behaviour and adherence to guidelines.
• Takes immediate action to address serious infractions of policies or regulations.
• Compiles copies sorts and files records of office activities and business transactions.
• Administers a filing system to ensure the availability of business and operational reports forms and other documentation.
• Creates maintains and enters information into databases.
• Prepares funding approval requests for department projects.
• Tracks verifies and processes department budget and capital expenditure invoices.
• Resolves or escalates invoice discrepancies in accordance with accounts payable policies procedures and vendor agreements.
• Assists with the coordination and processing of work orders for equipment warranties maintenance and repairs (e.g. documents tracks and communicates maintenance requests to appropriate areas for execution).
• Maintains office supplies inventory checks inventory of supply stocks places and facilitates the execution of office supply orders and verifies receipt.
• Schedules meetings and coordinates applicable audio-visual equipment catering room setup and conference calls.
• Books travel arrangements and prepares itineraries for management.
• Answers central phone lines responds to and resolves or escalates inquiries for resolution
• Supports the development of tailored messaging by writing editing and distributing communications materials (e.g. correspondence agendas presentations proposals reports bulk emails and policies and procedures) and dispatching outgoing communication.
• Processes modifications and updates to departmental procedures for managers approval ensuring new information and procedures are provided to the team.
• Verifies staff timesheets and collects and tracks staff attendance data (e.g. overtime sick and vacation time) in accordance with applicable guidelines to ensure consistency and determine staff availability.
• Liaises with internal business units and external vendors to coordinate and implement changes to premises to accommodate incoming and outgoing staff and contractors (e.g. relocations office planning and new furniture requirements) with minimal interruptions to business operations.
• Completes complex & diverse tasks within given rules/limits and may include handling escalations from other employees.
• Analyzes issues and determines next steps.
• Broader work or accountabilities may be assigned as needed.

  Qualifications:

• Typically between 0 - 2 years of relevant experience and/or certification in related field of study desirable or an equivalent combination of education and experience.
• Certificate in Office Administration is desirable.
• Strong knowledge and understanding of the business units key products and services processes and controls.
• Good understanding of the business units risk and regulatory requirements.
• Good knowledge of office equipment used by the business unit such as photocopiers and printers.
• Solid knowledge and understanding of routine procedures and/or processes of the work team.
• Strong experience with transactional documentation types workflow priorities and deadlines of processing areas that interact with the business unit.
• Specialized knowledge.
• Verbal & written communication skills - Good.
• Organization skills - Good.
• Collaboration & team skills - Good.
• Analytical and problem solving skills - Good.

The above represents BMO Financial Groups pay range and type.

Salaries will vary based on factors such as location skills experience education and qualifications for the role and may include a commission structure. Salaries for part-time roles will be pro-rated based on number of hours regularly worked. For commission roles the salary listed above represents BMO Financial Groups expected target for the first year in this position.

BMO Financial Groups total compensation package will vary based on the pay type of the position and may include performance-based incentives discretionary bonuses as well as other perks and rewards. BMO also offers health insurance tuition reimbursement accident and life insurance and retirement savings plans. To view more details of our benefits please visit: Us

At BMO we are driven by a shared Purpose: Boldly Grow the Good in business and life. It calls on us to create lasting positive change for our customers our communities and our people. By working together innovating and pushing boundaries we transform lives and businesses and power economic growth around the world.

As a member of the BMO team you are valued respected and heard and you have more ways to grow and make an impact. We strive to help you make an impact from day one for yourself and our customers. Well support you with the tools and resources you need to reach new milestones as you help our customers reach theirs. From in-depth training and coaching to manager support and network-building opportunities well help you gain valuable experience and broaden your skillset.

To find out more visit us at is committed to an inclusive equitable and accessible workplace. By learning from each others differences we gain strength through our people and our perspectives. Accommodations are available on request for candidates taking part in all aspects of the selection process. To request accommodation please contact your recruiter.

Note to Recruiters: BMO does not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to BMO directly or indirectly will be considered BMO property. BMO will not pay a fee for any placement resulting from the receipt of an unsolicited resume. A recruiting agency must first have a valid written and fully executed agency agreement contract for service to submit resumes.