- Work Term : Permanent
- Work Language : English
- Hours : 30 hours per week
- Education : Bachelor's degree
- Experience : 1 year to less than 2 years
- or equivalent experience
Asset languages
Mandarin
Work setting
- Willing to relocate
- Consulting firm
Tasks
- Arrange and co-ordinate seminars, conferences, etc.
- Coordinate the flow of information within the team
- Evaluate daily operations
- Motivate staff
- Open and distribute mail and other materials
- Plan and organize daily operations
- Train staff
- Establish and implement policies and procedures
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Manage contracts
- Answer telephone and relay telephone calls and messages
- Oversee the analysis of employee data and information
- Answer electronic enquiries
- Compile data, statistics and other information
- Oversee the preparation of reports
- Order office supplies and maintain inventory
- Oversee payroll administration
- Arrange travel, related itineraries and make reservations
- Greet people and direct them to contacts or service areas
- Type and proofread correspondence, forms and other documents
- Conduct research
- Perform data entry
- Work with the marketing department to understand and communicate marketing messages to the field
- Recruit and hire workers and carry out related staffing actions
- Maintain and manage digital database
- Perform basic bookkeeping tasks
- Consult with clients after sale to provide ongoing support
- Conduct performance reviews
- Evaluate work environments, programs and procedures to control, eliminate, and prevent disease or injury
Supervision
3-4 people
Computer and technology knowledge
- Google Docs
- MS Outlook
- Electronic scheduler
- Adobe Photoshop
- Database software
- Social Media
- MS Office
- Electronic mail
Technical terminology
- Legal
- Financial
- Business
Area of work experience
Immigration
Area of specialization
- Correspondence
- Reports and records
- Contracts
- Statistics
- Financial statements
- Invoices
- Charts, tables, graphs and diagrams
- Business process management
- Accounting
- Payroll services
Transportation / travel information
- Own transportation
- Willing to travel
- Public transportation is available
Work conditions and physical capabilities
- Ability to work independently
- Fast-paced environment
- Tight deadlines
- Attention to detail
- Repetitive tasks
- Large caseload
- Work with minimal supervision
Personal suitability
- Ability to multitask
- Excellent oral communication
- Judgement
- Organized
- Team player
- Accurate
- Client focus
- Reliability
- Time management
- Accountability
- Dependability
- Quick learner
Screening questions
- Are you currently a student?
- Are you currently legally able to work in Canada?
- Do you have previous experience in this field of employment?
Support for newcomers and refugees
- Supports social and labour market integration of newcomers and / or refugees (for example : facilitating access to community resources, language training, skills training, etc.)
- Supports newcomers and / or refugees with foreign credential recognition
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