Program Administrative Assistant
- Indépendant
Who - the Company:
Our client is a well-established, purpose-driven professional organization dedicated to supporting healthcare professionals and advancing healthcare initiatives across British Columbia. Working closely with regional partners and stakeholders, the organization plays an important role in supporting programs that strengthen the province's primary healthcare system.
Known for its collaborative and supportive working environment, this organization offers an excellent opportunity to join a team of dedicated professionals who are passionate about making a meaningful difference in healthcare delivery across BC.
What - the Role:
Our client is seeking a Program Administration Assistant to join its team on a temporary, fixed-term contract through March 31, 2027, with a strong likelihood of continued employment, subject to funding availability. This is a fully remote opportunity for someone based in British Columbia who enjoys administrative coordination, working with people and systems, and supporting a busy, collaborative team.
Reporting to the Manager of Program Operations, the Program Administration Assistant will provide essential day-to-day administrative and operational support to a team responsible for delivering provincial healthcare initiatives. Responsibilities include coordinating meetings, calendars, travel arrangements and webinars; preparing correspondence, meeting materials and minutes; monitoring shared inboxes; and supporting program communications and educational activities.
The role will also involve maintaining accurate program records, databases and tracking tools using Excel, Airtable and SharePoint, including updating information, identifying discrepancies and assisting with routine reporting. The successful candidate will help track deadlines, coordinate follow-up activities, maintain documentation and ensure established administrative processes run smoothly.
This is an excellent opportunity for someone who enjoys variety, takes pride in keeping things organized and is motivated by contributing to meaningful healthcare initiatives across British Columbia.
Who - the Candidate:
We are seeking a reliable, detail-oriented and personable administrative professional with approximately 1-2 years of relevant experience in administration, program support or a related field.
The ideal candidate brings excellent organizational and time-management skills, with the ability to coordinate multiple tasks, manage shifting priorities and maintain accuracy in a busy environment. Strong proficiency with Microsoft 365, particularly Outlook, Word, Excel and Teams, is required, along with confidence working with spreadsheets, databases and electronic records.
Experience with Airtable, SharePoint or similar information-management systems would be an asset, as would experience coordinating virtual meetings and webinars using Zoom. Previous exposure to healthcare, professional associations or publicly funded programs would be beneficial but is not essential.
Beyond technical skills, the successful candidate will be a proactive, collaborative and approachable team player with strong communication skills and a positive, service-oriented attitude. They will be comfortable working independently in a remote environment, following established procedures, handling confidential information and knowing when to escalate questions or issues. Our client is particularly interested in someone who is adaptable, eager to learn new systems and processes, and genuinely enjoys supporting others and keeping operations running efficiently.
Where:
Fully remote opportunity, open to candidates based anywhere in British Columbia.
How Much:
Hourly rate of $25 - $27. This is a temporary, fixed-term contract through March 31, 2027, with a strong likelihood of continued employment, subject to funding availability.
When & How to Apply:
This search is moving extremely quickly! If you already have a Recruiter at SWIM, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' and send us your resume.