Medical Office Administrator

Medical Office Administrator - Contract

Our client, a well-established pediatric specialty clinic, is seeking a Medical Office Administrator (Contract). This role is ideal for a friendly, organized, and professional administrator who enjoys working with children and families in a welcoming healthcare environment. As the sole front desk support, you will play a key role in ensuring a positive patient experience while providing administrative support to the clinical team. This is a 4-month contract opportunity with an immediate start and no evening or weekend work.

Your Success will be defined by your ability to:

• Greet patients and families in a warm, professional manner and create a positive first impression of the clinic.
• Manage front desk operations including answering phones, scheduling appointments, responding to inquiries, and maintaining patient records.
• Utilize electronic medical records (EMR) systems to update patient information, manage appointments, and support clinic operations.
• Type and prepare physician notes and documentation with a high degree of accuracy and attention to detail.
• Coordinate patient check-in and check-out processes while ensuring confidentiality and accuracy of information.
• Maintain an organized and welcoming reception area and assist with general office administration duties.
• Support a clean and safe clinic environment, including sanitizing shared toys and common patient-use items throughout the day.
• Work independently in a stand-alone front desk role while supporting a collaborative and friendly clinical team.

Your Strengths include:

• Previous experience in a medical office, healthcare clinic, or similar administrative environment.
• Experience working with Electronic Medical Records (EMR) systems; exposure to TELUS Med Access or comparable medical EMR platforms is considered a strong asset.
• Strong keyboarding and data entry skills with the ability to accurately type physician notes and documentation.
• Excellent communication and interpersonal skills with a patient-focused approach.
• A friendly, approachable, and professional attitude, particularly when interacting with children and families.
• Ability to work independently and take ownership of front desk responsibilities.

Additional Details:

• 4-month contract opportunity.
• Immediate start available.
• Monday to Friday schedule with no evenings or weekends.
• Hours are approximately 8:45 AM to 4:00 PM with a 45-minute lunch break.
• On-site position
• Covered and uncovered parking available on site.