Property Administrator

MatchBox Consulting Group is looking for a Property Administrator on behalf of a well-established real estate company.

This role supports a commercial real estate portfolio and provides administrative and coordination support to the Property Management team. You will work closely with Property Managers, tenants, vendors, and internal teams to keep maintenance requests, documentation, purchase orders, and building records organized.

Key Responsibilities

• Coordinate maintenance, repair, inspection, and preventative maintenance requests

• Manage work orders, tenant contacts, service requests, and follow-up through the property management system

• Prepare, issue, track, and close purchase orders

• Coordinate trades, vendors, and contractors; confirm work completion and tenant satisfaction

• Maintain maintenance records, contracts, manuals, drawings, asset information, and other building documentation

• Support Property Managers with operating and capital budget preparation, expense coding, and cost tracking

• Assist with reports, correspondence, meeting minutes, filing, and general department administration

• Help coordinate team events, training, and meetings as needed

What You Bring

• Previous administrative experience within property management, real estate, facilities, construction, or a related field

• Strong organization skills and attention to detail

• Comfortable managing multiple requests and deadlines in a fast-paced environment

• Clear communication skills and a service-focused approach

• Experience with Yardi or a similar property management system is an asset

• Proficiency with Microsoft Office

This is a great opportunity for someone who enjoys keeping things organized, working with people, and building a long-term career in property management. A competitive compensation package, benefits, professional development support, and performance-based bonus program are available.

For more current job opportunities, Follow MatchBox at linkedin.com/company/matchbox-recruitment/

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About MatchBox

Headquartered in downtown Vancouver and serving clients nationally, MatchBox is one of the leading recruitment and solutions firms that specializes in the fields of IT & Technology, Engineering & Technical, Real Estate & Construction, and Accounting & Finance. We offer unrivaled expertise with our team's extensive experience in the recruitment and professional services industry. We are dedicated to building great connections and creating strong opportunities within the workforce and the labor market.

Equal Opportunities

MatchBox is committed to providing equal opportunities for all applicants. We welcome and encourage applications from people of all backgrounds, including members of minority groups such as racialized individuals, people with disabilities, LGBTQ+ individuals, and Indigenous peoples. It is a priority for us that all candidates are treated fairly and without discrimination. Our recruitment teams receive ongoing training on using objective criteria for evaluating candidates and other related topics to create an inclusive and welcoming environment for all.

Work Permits

Please note that we require all interested candidates to obtain the necessary work permits from the Government of Canada prior to submitting an application. This position is open exclusively to individuals residing in Canada and legally authorized to work in Canada. Applications not meeting these criteria will not be considered.

Further Consideration

We receive a high volume of applications and are only able to contact candidates who are selected for further consideration.

Find out more at www.matchboxhr.com