Accounting Assistant (Contract)

THE ROLE

STRIVE is working with a client to recruit a Temporary Accounting Assistant to support their accounting and finance team. The successful candidate will have strong accounts payable experience, excellent attention to detail, and proficiency with QuickBooks Online. This role involves processing vendor invoices, coordinating payments, reconciling vendor accounts, and working closely with project managers to ensure accurate and timely invoice approvals. Reporting directly to the Financial Controller, the ideal candidate is organized, detail-oriented, and comfortable managing multiple priorities in a fast-paced environment.

RESPONSIBILITIES

• Monitor and maintain the accounts payable inbox, ensuring invoices are reviewed and processed in a timely manner.
• Enter approved vendor invoices, credit card receipts, and internal bills into QuickBooks.
• Update and maintain bills in Buildertrend.
• Process employee expense reimbursements accurately and efficiently.
• Set up new vendors in QuickBooks, including verifying direct deposit information by phone.
• Process vendor payments through Telpay and cheque payments.
• Reconcile vendor statements, investigate discrepancies, and respond to vendor payment inquiries.
• Match vendor invoices against purchase orders and coordinate with project managers for review and approval.
• Follow up on outstanding invoice approvals to ensure payments are processed on schedule.
• Maintain accurate accounting records and supporting documentation.
• Assist the accounting team with other administrative and accounting-related tasks as required.

QUALIFICATIONS & EXPERIENCE

• Diploma or certificate in Accounting, Finance, or a related field.
• Minimum 1 year of experience in an accounting assistant, accounts payable, or similar role.
• Hands-on experience with QuickBooks Online is required.
• Strong understanding of basic accounting principles and accounts payable processes.
• Experience with Buildertrend or Telpay is considered an asset.
• Strong organizational skills with exceptional attention to detail and accuracy.
• Excellent verbal and written communication skills.
• Ability to manage multiple priorities, meet deadlines, and work effectively under pressure.
• Comfortable communicating with vendors, project managers, and internal stakeholders.
• Professional, reliable, and committed to maintaining confidentiality and high ethical standards.
• Positive attitude with the ability to work independently and collaboratively.