Oncology Registry Manager - Remote - Cancer Center

Oncology Registry Manager - Remote - Cancer Center

The Holden Comprehensive Cancer Center at the University of Iowa is seeking aOncology Registry Manager provides strategic leadership and operational oversight for all aspects of the Oncology Registry Program. This role is responsible for ensuring the integrity, accuracy, and completeness of cancer data through effective management of case finding, abstracting, follow-up activities, quality assurance, data reporting, regulatory compliance, accreditation readiness, and staff performance.

The Manager oversees program operations in accordance with the standards and requirements of the Commission on Cancer (CoC), Surveillance, Epidemiology, and End Results (SEER) Program, National Cancer Institute (NCI), National Cancer Database (NCDB), North American Association of Central Cancer Registries (NAACCR), American Joint Committee on Cancer (AJCC), state cancer registries, and organizational policies.

In partnership with physicians, Cancer Committee members, hospital leadership, quality and performance improvement teams, information technology departments, and external stakeholders, the Oncology Registry Manager advances regulatory compliance, supports oncology service line initiatives, facilitates research and outcomes reporting, and promotes continuous quality improvement. This position plays a critical role in ensuring the registry serves as a trusted source of data to support patient care, program development, accreditation success, and organizational decision-making.

This position is eligible for a hybrid work arrangement of both on-campus (UI Health Care) and remote work within the state of Iowa upon completion of a 6 month onsite training period, with the majority of work taking place on the U of I/UI Health Care campus. Per policy, work arrangements will be reviewed annually, and must comply with the remote work program and related policies and employee travel policy when working at a remote location

Duties to include:

Operational and Financial Management:

Provide information and counsel others on the policies and goals for the overall administration and direction of the HCCC and Mission Cancer+ Blood Oncology Registry.

Initiate, write and edit reports for publication and distribution for Oncology Registry, members of the UIHC community, American College of Surgeons Commission on Cancer (ACoS) and related accreditations, and for Oncology Registry data distribution and publication.

Responsible for record reviews and corrections to registry data; verify quality requirements; provide documentation and/or present to Committees for ACoS and related accreditations.

Prepare and submit annual budget; manage program budget and expenditures; determine and report on monthly unit of service.

Prepare and present information for presentations, conferences, and workshops.

Maintain rapid quality reporting system (RQRS) and the workflows and communications to ensure effective management.

Analyze Registry data, assuring quality compliance for State Health Registry of Iowa (SHRI).

Analyze, evaluate, and compile data and create specialized reports as requested by physicians, administrative staff, and others.

Analyze, interpret, and determine appropriate information to be obtained for updating of Oncology Registry abstract.

Review Pathology reports utilizing the CAS in CNExT; identify and validate cancer specific cases; create (or verify) suspense abstracts.

Maintain specialized knowledge to execute abstracting and confirming documentation utilizing specific resources and determine appropriate coding to document Collaborative Stage (CS) and surgical resections meeting Facility Oncology Registry Data Standards (FORDS) guidelines as mandated by the ACoS/CoC and NCI/SEER.

Responsible for the coordination, assessment and correction of edits and transmission of data to the National Cancer Data Base (NCDB) Call for Data database.

Support accreditation surveys, audits, site visits, and regulatory reviews; provide documentation as needed.

Function as an expert on the infrastructure and functions of CNExT database. Serve as CNExT contact for maintenance and technical issues as well as liaison to Health Care Information Systems (HCIS).

Lead the evaluation and implementation of technology, automation, and system enhancement opportunities to improve operational performance, data quality, and reporting capabilities.

Responsible for developing custom databases for abstractors and follow-up personnel and to assure compliance with new ACoS standards as needed.

Coordinate, monitor and maintain all aspects of database, assuring accurate and up-to-date compilation of data.

Manage transmission of weekly cases to SHRI via secure file transfer protocol (FTP).

Manage and maintain system updates to metafiles and data system, database standards, and operational processes to maintain and support Oncology Registry standards.

Execute coordination and enhancements to Cancer Alert System (CAS) into CNExT.

Perform abstracting as needed to maintain timely reporting.

Maintain Policy and Procedure Manual.

Other duties as assigned.

Strategic Planning:

Partner with Cancer Center leadership to develop long- and short-term program objectives and strategies that align with the University’s strategic plan.

Provide oversight and direction for projects and initiatives designed to support program growth, accreditation requirement, and organizational objectives.

Analyze workload and volume trends along with national and local forecasts to arrange staffing models and determine personnel, technology, and infrastructure needs for the work unit proactively.

Communication and Outreach:

Prepare research requests; provide definitions for all data formats as requested; ensure timely response to requests for information related to the reporting of incidence, survival and other related data, as requested by physicians, researchers and other staff.

Serve as the liaison between physician leadership, clinical operations leadership, cancer registry staff, and governance entities.

Respond professionally and timely to inquiries and requests as appropriate from faculty, staff, researchers, external partners, patients, and/or families.

Review and provide feedback to abstractors regarding ACoS, American Joint Committee on Cancer (AJCC) and Surveillance Epidemiology and End Results (SEER) guidelines and data quality.

Assist medical staff and other allied health care professionals in gathering and generating customized oncology registry statistics for studies, publications and reports.

Counsel and provide training and guidance to physicians and staff for American Joint Committee on Cancer (AJCC) TNM Cancer Staging and Collaborative Staging.

Participate in meetings

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