External Funding Program Administrator

Overview:
Commercial Management is seeking a part-time CLRA / Flextrack resource to administer the ongoing Smart Renewables and Electrification Pathways Program (SREP) external funding program for the Non-Integrated Areas (NIA) projects. SREP is a Natural Resources Canada funding program that provides up to a $50 million contribution to BC Hydro for station upgrades supporting renewable energy integration at Anahim Lake, Masset, and Sandspit projects. The External Funding Program Administrator is responsible for administering the day-to-day obligations of an ongoing federal contribution agreement, including claims, progress reporting, funding compliance support, internal approvals, records management, audit readiness, and NRCAN coordination. The SREP process has been established and the program requires a repeatable quarterly cycle of claims, progress reporting, supporting documentation, approvals, and external funder coordination. Work is currently understood to require quarterly submissions through March 2030, with the final program close-out date to be confirmed. The successful candidate will take over day-to-day SREP program administration from Commercial Management following a handover period and will act as BC Hydro’s day-to-day point of contact with NRCAN for SREP claims, reporting, audit questions, agreement administration, and meeting preparation.

What you will be doing:

• Develop and maintain an understanding of the SREP contribution agreement, claims guidance, reporting requirements, and related NRCAN expectations and escalate interpretation, commitment, or policy issues to appropriate project or director-level stakeholders.

• Develop and maintain a quarterly reporting schedule, manage responsibilities and due dates.

• Plan and coordinate with Project Managers, Cost Analysts, Schedulers, Finance, Contract Professionals, Contract Administrators, Environment, Human Resources, Indigenous Relations, NIA Planning and Strategy, Project Delivery, NIA Directors, and other stakeholders as required to gather inputs for the quarterly SREP claims.

• Coordinate updates to quarterly progress report, including project dates and performance, jobs, task status, key equipment, subcontractors, permits and approvals, Inclusivity, Diversity, Equity, and Accessibility Plan, and cost information.

• Review claim workbooks for completeness, accuracy, consistency, and compliance with claim guidance.

• Maintain claim preparation materials, claim submission forms, supporting documentation, backup files, and maintain supporting records so that BC Hydro can respond efficiently to NRCAN audit questions and internal information requests

• Coordinate internal review and approval workflows for claims and reports, including preparing materials for Commercial Management, Project Managers, and Directors as required to meet submission deadlines.

• Submit prepared and reviewed quarterly deliverables, liaise with NRCAN, and address inquiries.

• Maintain and update claims and contribution forecasts in coordination with project teams and identify contribution amounts and funding re-allocation needs throughout the duration of the SREP program. Manage changes to the Contribution Agreement as needed and engage appropriate stakeholders in the decision-making process.

• Act as the company's’s day-to-day point of contact with NRCAN for SREP claims, reports, audit questions, agreement administration, reporting guidance, and tri-annual meeting preparation.

• Support other Commercial Management activities, subject to business needs, such as business case development, funding applications, regulatory submissions, and financial analysis, based on business needs and the successful candidate's experience.

What you must have:

• Experience in finance, project controls, cost analysis, financial reporting, project management, or a related field within a capital-project environment, including coordinating processes involving multiple stakeholders and fixed deadlines.

• Ability to independently coordinate inputs, approvals, reporting, and stakeholder communications for projects, programs, funding agreements, financial reporting, contract administration, or comparable processes.

• Strong organizational skills and the ability to manage recurring deliverables, follow up on inputs, track open items, and keep records complete and audit-ready.

• Comfort working with ambiguous requirements, interpreting guidance, and applying requirements consistently across claims, reports, and supporting documentation.

• Confidence communicating with external parties and representing BC Hydro professionally in routine funder interactions.

• Sound judgment to identify issues, escalate decisions appropriately, and distinguish between administrative follow-up and matters requiring Commercial Management, project, finance, legal, or director input.

• Comfort working with detailed Excel workbooks, cost data, payment information, supporting documentation, and status tracking tools.

• Clear written and verbal communication skills, including the ability to summarize issues, request inputs, and prepare concise updates for reviewers and approvers.

• Experience with BC Hydro capital projects, government funding programs, contribution agreements, funding claims, or comparable compliance-based financial processes is an asset.

• Familiarity with SharePoint, Microsoft Teams, Outlook, Word, and Excel is required; experience maintaining shared program records is an asset.

• The primary focus of this role is coordinating the day-to-day administration of the SREP external funding program. The following skills are not required for the role; however, they would provide opportunities for the successful candidate to support other Commercial Management work, subject to business needs, either within the role's regular hours or through additional hours:

• Experience in business case development; decision analysis; financial analysis; risk assessment and analysis; project management; and internal/external stakeholder engagement.

• Experience in facilitating the assessment of risks, opportunities, and treatment of risks prevalent in large infrastructure projects.

• Experience in preparing funding requests, external funding applications, and regulatory submissions including BCUC applications and compliance reports.

• Experience in developing financial analysis, including discounted cash flow models to support project decision-making.

• Experience in drafting concise decision-support documents based on research and assessment of complex technical, financial, regulatory, and business information.

Salary/Rate Range: $50.00-$65.00 per hour


Term: 12-month contract; most likely to extend


Thank you for your interest in this opportunity. If you are selected to move forward in the process, we will contact you directly. If you do not hear from us, we encourage you to continue visiting our website for other roles that may be a good fit.