Office Associate 1

Job Description:

The Office associate contributes to the efficient operation of the Branch Office by providing administrative support to the Office Department and the managers.

Essential Job Functions:

• Printing invoices, matching purchase orders as necessary, checking on payments and forwarding cash receipt to accounting department, mailing invoices, filing permanent copies;
• Creating various reports;
• Inputting list of item, numbers, and other data from various documents such as purchase orders, invoices, or requests from receiving clerks into database;
• Making necessary adjustments or sending credits to customer who received damaged or returned products;
• Editing existing data and proofreading new entries in a database for accuracy;
• Maintaining and/or creating file or record keeping systems. Sorting, labeling, filing and retrieving documents, or other materials;
• Ensuring each customer, client and vendor receive outstanding customer service;
• Copying and collating documents, sending e-mails, mails and faxes; and
• Other duties as assigned.

Job Requirements:

• High School Diploma and 0-2 year of office or business experience.
• Proficient in Microsoft Office program as well as other general office skills.
• Professional working proficiency in English.

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