Executive Assistant

Job Details

Description

Position: Executive Assistant
Location: Kingston, ON
Type: Existing vacancy
Hours: 35 hours per week

Term: One-year contract
Compensation Range: $65,000 - $80,000

Overview:

Are you looking to take the next step in your career with a well-established Canadian company? As an Executive Assistant, you’ll have the opportunity to work independently while demonstrating exceptional organization, discretion, judgement, and efficiency in providing high-level support to our Executive Team. From preparing correspondence and reports to coordinating events, meeting schedules, and special projects, you’ll play an important role in anticipating the team’s needs to keep day-to-day operations running smoothly. You will also contribute to continuous improvement initiatives that enhance efficiency in support of the company’s success. If you thrive in a collaborative, fast-paced environment and are eager to make a meaningful impact, we invite you to join our team and help drive our continued success.

Responsibilities:

• Provide high-level administrative support to various members of our Executive Team, anticipating needs, organizing information, and managing competing priorities
• Handle sensitive and confidential information with a high degree of discretion, professionalism and sound judgement
• Prepare accurate, well-organized letters, reports, spreadsheets and presentations with exceptional attention to detail
• Arrange travel and coordinate meeting schedules, managing logistics and scheduling priorities with accuracy and efficiency
• Coordinate corporate office activities and administrative requirements to support efficient day-to-day operations.
• Liaise with external parties to gather, organize, and coordinate information for Executive review
• Coordinate and support special projects and initiatives, ensuring priorities are effectively managed through to completion
• Other duties as assigned