Purchasing Administrator

What is the Opportunity?

Aecon Industrial leads the way in industrial construction with a proven track record of safely delivering a broad range of project solutions for our clients - from fabrication and modularization to new builds, turnarounds and maintenance. Aecon Industrial provides its clients with a vertically integrated solution, self-performing all disciplines of work. We are seeking a highly organized, detail-oriented, and proactive Purchasing Administrator to provide day-to-day support to our Purchasing team at our Cambridge, Ontario office. This position plays an important role in supporting the complete Procure-to-Pay (P2P) process, with a strong focus on vendor statement reconciliation, supplier onboarding through Ariba, SAP transaction processing, invoice resolution, and purchasing administration. The successful candidate will work closely with Purchasing, Accounts Payable, project teams, and vendors to maintain accurate records, resolve discrepancies, support timely payments, and ensure purchasing activities are completed in accordance with established processes. This is an excellent opportunity for someone who thrives in a fast-paced environment, enjoys working with both internal teams and external vendors, and is interested in growing within the procurement and supply chain field. What You'll Do Here:

• Reconcile vendor statements against invoices, purchase orders, payments, credits, and outstanding account balances.
• Work collaboratively with vendors, Purchasing, Accounts Payable, and project teams to support the timely resolution of outstanding account items.
• Coordinate new vendor setup and supplier onboarding through Ariba.
• Review vendor setup submissions to ensure all required information, documentation, and approvals have been received.
• Create and submit purchase requisitions in SAP, verifying item descriptions, quantities, pricing, account assignments, and supporting documentation.
• Enter and maintain goods receipts in SAP to support accurate invoice processing.
• Assist with invoice review and approval workflows, ensuring invoices are complete and accurate before project team approval.
• Identify and help resolve invoice exceptions, including missing purchase orders, incorrect pricing, unmatched goods receipts, and incomplete documentation.
• Provide general administrative support to the broader Procurement team as required.

What You Bring to the Team:

• Two or more years of experience in purchasing administration, procurement, accounts payable, vendor management, or a related administrative role.
• Demonstrated experience reconciling vendor statements, invoices, purchase orders, payments, credits, and account balances.
• Working knowledge of Procure-to-Pay practices, including purchase requisitions, goods receipts, invoice matching and payment support.
• Experience completing vendor setup or supplier onboarding activities in Ariba.
• Experience using SAP to process purchasing transactions, purchase requisitions, goods receipts, or invoice-related activities.
• Proficiency in Microsoft Office applications.
• Strong organizational and time-management skills, with the ability to manage multiple priorities and meet deadlines.

Reason for vacancy: New The expected pay range for this role is $50,000 - $60,000 per year.