Communications Coordinator

Communications Coordinator – Community & Education Programs

Location: Vancouver, BC
Duration: 6-Month Contract
Work Arrangement: Hybrid (In-Office Attendance Required)

About the Opportunity

MatchBox Consulting Group is seeking a Communications Coordinator – Community & Education Programs to support one of British Columbia's largest utility providers.

This opportunity is ideal for a detail-oriented communications professional with experience in event coordination, community engagement, program administration, and communications support.

The successful candidate will support community investment initiatives, school-based educational programs, sponsorships, and community marketing activities. The role combines communications development, event logistics, program tracking, reporting, and stakeholder coordination.

We're looking for someone who is highly organized, comfortable managing multiple priorities, and proficient in Microsoft Excel, with the ability to contribute to meaningful community and educational initiatives.

Key Responsibilities

Communications & Community Programs

• Compose, write, and edit communication materials supporting community investment, school programs, and community marketing initiatives.

• Assist with communications planning and the development of newsletters, presentations, reports, and other program materials.

• Support communications activities targeting schools, community organizations, employees, and external stakeholders.

• Review and respond to departmental inquiries with guidance from management.

• Collaborate with internal teams and community partners to support program delivery.

Event Coordination & Logistics

• Support the planning, coordination, and execution of school programs, sponsorship activities, and community events.

• Coordinate event logistics, inventory management, materials, and administrative requirements.

• Assist with event preparation, tracking, and post-event reporting.

• Maintain organized event records, schedules, and supporting documentation.

• Work with internal stakeholders to ensure event activities are delivered efficiently.

Program Tracking & Reporting

• Develop and maintain tracking tools for educational programs, sponsorships, and community initiatives.

• Prepare progress reports, program summaries, and campaign updates.

• Compile final program and campaign reports for management review.

• Track activities, deliverables, and performance indicators using Excel and other reporting tools.

• Maintain accurate program records and documentation using Microsoft Office and SharePoint.

Research & Process Improvement

• Research and analyze communications activities and program requirements.

• Identify opportunities to improve the efficiency of school and community programs.

• Support the development of recommendations for program improvements.

• Assist with evaluating audience needs and communication effectiveness.

• Promote consistent documentation, reporting, and administrative practices.

Required Qualifications

• Bachelor's degree in Communications, Journalism, Business, Marketing, or a related field.

• Minimum 2 years of communications support experience, with 3 years of relevant experience in public affairs, research, program development, or event coordination preferred for this specialty.

• Excellent Microsoft Excel skills, including experience developing tracking tools, organizing data, and preparing reports.

• Demonstrated experience coordinating event logistics, including scheduling, materials, inventory, and post-event activities.

• Experience writing, editing, and preparing professional communications materials.

• Strong organizational skills and the ability to manage multiple programs, deadlines, and priorities.

• Experience supporting project tracking, progress reporting, and program administration.

• Proficiency with Microsoft Office applications, including Word, Excel, and PowerPoint.

• Familiarity with SharePoint or similar document management systems.

• Excellent written and verbal English communication skills.

• Strong interpersonal skills and the ability to collaborate with internal and external stakeholders.

• Ability to attend the Vancouver office as part of a hybrid work arrangement. This is not a fully remote opportunity.

Nice to Have

• Experience working within a large, complex, multi-layered organization, government agency, public-sector organization, or utility.

• Experience supporting community investment, educational outreach, sponsorship, or community engagement programs.

• Background in public affairs, community relations, or stakeholder engagement.

• Experience coordinating school programs or public-facing community events.

• Additional coursework or training through IAP2, BCAMA, IABC, CPRS, or a related professional organization.

• Experience developing communications plans, researching audience needs, or improving program processes.

What We're Looking For

The ideal candidate is an organized, proactive communications professional who enjoys balancing creative communications work with hands-on event coordination and program administration.

You'll be comfortable developing written materials, managing spreadsheets and tracking systems, coordinating logistics, and working collaboratively with a variety of stakeholders.

Strong attention to detail, excellent Excel skills, and the ability to keep multiple activities organized will be essential to success.

Work Location & Arrangement

• Location: 333 Dunsmuir Street, Vancouver, BC.

• Work Model: Hybrid, with regular in-office attendance required.

• Contract Duration: Approximately 6 months.

• Schedule: Full-time, approximately 37.5 hours per week.

• Remote Work: Fully remote candidates are not being considered.

Why Consider This Opportunity?

This is an opportunity to support programs that connect communities, schools, and educational initiatives across British Columbia.

You'll gain exposure to community investment, educational outreach, sponsorships, and community marketing while developing your experience in communications, event logistics, stakeholder engagement, and program reporting.

The role offers a diverse mix of responsibilities within a large organization and the opportunity to contribute to initiatives with meaningful community impact.

Apply Today

If you're a communications professional with strong Excel skills, event logistics experience, and a passion for community and education programs, we'd love to hear from you!

Apply today with your updated resume to learn more about this opportunity.

For more current job opportunities, Follow MatchBox at linkedin.com/company/matchbox-recruitment/

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About MatchBox

Headquartered in downtown Vancouver and serving clients nationally, MatchBox is one of the leading recruitment and solutions firms that specializes in the fields of IT & Technology, Engineering & Technical, Real Estate & Construction, and Accounting & Finance. We offer unrivaled expertise with our team's extensive experience in the recruitment and professional services industry. We are dedicated to building great connections and creating strong opportunities within the workforce and the labor market.

Equal Opportunities

MatchBox is committed to providing equal opportunities for all applicants. We welcome and encourage applications from people of all backgrounds, including members of minority groups such as racialized individuals, people with disabilities, LGBTQ+ individuals, and Indigenous peoples. It is a priority for us that all candidates are treated fairly and without discrimination. Our recruitment teams receive ongoing training on using objective criteria for evaluating candidates and other related topics to create an inclusive and welcoming environment for all.

Work Permits

Please note that we require all interested candidates to obtain the necessary work permits from the Government of Canada prior to submitting an application. This position is open exclusively to individuals residing in Canada and legally authorized to work in Canada. Applications not meeting these criteria will not be considered.

Further Consideration

We receive a high volume of applications and are only able to contact candidates who are selected for further consideration.

Find out more at www.matchboxhr.com