Sr. Administrative Assistant

Senior Remote Administrative Assistant (Scheduling & Coordination Specialist)

Job Type: Full-Time - Project postion - approx. 1 month
Location: Remote

$26 - $28/hr based on experience

About the Role
We are seeking a highly organized, proactive, and detailed-oriented Senior Administrative Assistant to manage high-volume calendar scheduling, meeting logistics, and email coordination across complex schedules.

As a Senior Admin, you will be the backbone of our administrative operations—ensuring our executive schedules run smoothly, email communications are handled with high professionalism, and external and internal meetings are impeccably coordinated.

Advantages
100% Remote Work
Approx 1 month - Start November 2.
Paid weekly
$26 - 28/hr

Responsibilities
Executive Calendar Management: Proactively manage, prioritize, and adjust complex calendars across multiple time zones.

Email & Meeting Coordination: Handle high-volume scheduling, rescheduling, and meeting arrangements via email with internal teams, clients, and external stakeholders.

End-to-End Meeting Logistics: Prepare and send out meeting invitations, set up video conferencing links (Zoom, Google Meet, MS Teams), send reminder emails, and distribute agenda materials ahead of time.

Email Communications: Draft, proofread, and send professional email correspondences on behalf of leadership with speed and accuracy.

Problem Solving & Conflict Resolution: Identify schedule conflicts in advance and handle last-minute meeting adjustments calmly and efficiently.

Administrative Operations: Maintain digital filing systems, update tracking databases, and assist with process improvements for team workflows.

Qualifications
* Minimum 3–5 years of senior-level administrative support experience, with a heavy emphasis on calendar management and executive scheduling.

* Advanced hands-on skills with office productivity software:

* Google Workspace (Google Calendar, Gmail, Docs, Sheets) and/or Microsoft 365 (Outlook, Teams).

* Exceptional written English skills with a strong command of tone, clarity, and professionalism in email communications.

* Outstanding time management, keen attention to detail, and the ability to multitask in a fast-paced remote environment.

* Background Check: Successful candidates must pass a mandatory criminal background check prior to hire.

* Must have a reliable high-speed internet connection, a dedicated quiet workspace, and a secure computer setup.

Summary
Please apply to this posting or on line at randstad.ca
or email to Bonniesue.cuppage@randstad.ca

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.