Marketing Production Coordinator (Full-time, Term)

Position Details

The University of Lethbridge is hiring a Marketing Production Coordinator to support the central Communication, Marketing and Government Relations (CMGR) team. In this two-year term position, you’ll play a key part in keeping the university’s marketing efforts moving forward. From coordinating photo and video shoots to tracking timelines, vendors and project logistics, you’ll help connect people, projects and priorities to support recruitment, retention, research and reputation-building initiatives.

In this role, you’ll serve as an operational backbone for the Marketing function. You’ll help move projects efficiently from request to execution by gathering requirements, coordinating timelines, organizing details and ensuring creative teams have the information, assets and resources they need to do their work. You’ll keep track of the details that can make or break a project, from confirming shoot logistics and production specifications to following up with vendors and ensuring materials arrive where and when they’re needed. You’ll also support helping serve as a trusted point of contact for campus partners.

Success in this role comes from anticipating needs, paying close attention to detail and creating the conditions for great work to happen. We’re looking for a highly organized, service-oriented professional who enjoys improving processes, coordinating complex projects, and ready to jump in with hands on support when needed.

Responsibilities include:

• Coordinate the flow of marketing projects by tracking timelines, tracking deliverables, supporting project intake, and facilitating communication between vendors, stakeholders and marketing team members.
• Coordinate photography and video projects, including schedules, logistics, locations, documentation and production-related communications.
• Maintain accurate project documentation, including project briefs, timelines, contact information, approvals, production details, vendor information and project records.
• Support the production and quality assurance of marketing materials, signage, and promotional items by coordinating with vendors, obtaining quotes, placing orders, and monitoring production/installation schedules.
• Provide responsive support to internal clients by maintaining shared inboxes, clarifying project needs, coordinating smaller marketing initiatives.
• Support the administration of the university’s digital signage program.
• Contribute to departmental operations within a through event support and other marketing and communications initiatives as required.

This position reports to the Director of Marketing. Occasional evening or weekend work may be required. We’re a collaborative, creative and student-focused team. If you’re excited to support meaningful marketing initiatives, we want to hear from you. Position Qualifications

• Diploma in Marketing, Communications, Business Administration, or a related field required; bachelor’s degree preferred.
• 2-4 years of experience in marketing, communications, project coordination, production coordination, or a related field.
• Demonstrated ability to coordinate multiple projects, timelines, schedules, and competing priorities with a high degree of organization and attention to detail.
• Experience coordinating photo or video shoots, including talent, locations, releases, call sheets, equipment and day-of production logistics is considered an asset.
• Working knowledge of print production processes and experience working with external vendors and suppliers.
• Understanding of marketing and communications principles, including working within established brand standards and guidelines.
• Strong relationship-building and customer service skills, with the ability to work effectively with external vendors and cross-functional teams.
• Excellent written and verbal communication skills, including the ability to gather information, clarify requests, and provide responsive support.
• Proficiency with Microsoft 365 applications and collaboration tools, including Microsoft Planner and SharePoint. Experience with digital asset management systems is considered an asset.
• Ability to work independently while contributing to a fast-paced, deadline-driven team environment.
• Post-secondary experience is considered an asset.
• A valid unrestricted Class 5 Driver’s License with no more than 6 demerits and submission of a motor vehicle record (driver abstract) dated within 3 months of the posting close is required.

Starting Salary Range (at 1.0 FTE) $4,390.00 - $4,884.00 monthly Full Salary Range (at 1.0 FTE) $4,390.00 - $5,378.00 monthly (AUPE - Grade 8)