Property Administrator

Your newpany

• Our client is a well-established real estate investment and property management organization with a diverse portfolio ofmercial and residential assets.
• Known for its collaborative culture andmitment to professional development, the organization offers employees the opportunity to work within a growing and dynamic environment.
• Thepany is focused on delivering exceptional service to tenants, investors, and stakeholders while fostering long-term career growth for its team members.

Your new role

• Input and maintain lease and accounting information for new leases, renewals, amendments, and tenant changes.
• Prepare lease abstracts and ensure all tenant and property records are accurately maintained.
• Review and distribute monthly and quarterly property reports, including rent rolls, accounts receivable reports, and financial reporting packages.
• Serve as the primary point of contact for tenant billing, collection, and account inquiries.
• Monitor tenant insurance requirements and ensure certificates remain current.
• Process tenant allowances, leasemissions, chargebacks, and cheque requisitions.
• Maintain project cost logs and support the Property Manager with expense tracking and approvals.
• Respond to tenant inquiries and assist with day-to-day property administration functions.
• Organize and maintain tenant files, contracts, insurance documentation, and property records.
• Assist with obtaining vendor and contractor quotations and support contract administration activities.
• Process accounts payable invoices accurately and on a timely basis.
• Review invoice coding and ensure expenses are allocated correctly.
• Manage receivables, process bank deposits, reconcile accounts, and support collection activities.
• Administer tenant chargebacks, adjustments, and other accounting-related transactions.
• Prepare monthly accounts receivable reporting and assist with internal and external reporting requirements.
• Support annual operating budget preparation and monthly and quarterly reporting processes.
• Assist with operating cost pre-bill calculations, year-end reconciliations, accruals, and financial reporting.
• Provide general office and administrative support as required.

What you'll need to succeed

• 3-5 years of property administration, lease administration, or office administration experience, preferably withinmercial real estate.
• Experience setting up leases, tenant charges, cash applications, and billing information.
• Strong understanding of lease documentation, tenant account management, and accounts receivable/payable processes.
• Experience working with property management software, ideally Yardi Voyager.
• Excellent knowledge of Microsoft Office 365, including Excel, Outlook, Word, Teams, and PowerPoint.
• Strong organizational skills with the ability to prioritize multiple deadlines and responsibilities.
• Exceptional attention to detail and accuracy.
• Strong interpersonal, written, and verbalmunication skills.
• Ability to work independently while contributing effectively within a team environment.
• Professional, positive, and proactive approach to problem-solving.
• Demonstrated ability to identify and implement process improvements and efficiencies.
• Experience with digital and paper filing systems and document management.

What you'll get in return

• Opportunity to work alongside an experienced and supportive property management team.
• Exposure to a diverse real estate portfolio.
• Career growth and development opportunities within a growing organization.
• Collaborative and team-oriented work environment.
• Stable and long-term career opportunity within a respected real estate platform.

What you'll need to do now