Accounts Receivable and Accounts Payable Clerk

Job Description

Our client is a Milton-based manufacturer of refinishing and repair products for automotive, aviation, industrial, and marine applications. With a focus on quality, reliable product performance, and supporting customer success, they are looking for an Accounts Receivable and Accounts Payable Clerk to support daily payment processing, invoice administration, banking activities, and financial recordkeeping. This role works closely with internal team members, customers, vendors, and logistics contacts to help ensure transactions are accurate and processed on time.

Key Responsibilities

Accounts receivable

• Answer phones as needed.
  
• Monitor email for EFT and wire payments, print remittance details, and respond when necessary.
  
• Forward accounts receivable payment emails to the appropriate internal team members.
  
• Print the previous day’s bank statement report and match incoming payments.
  
• Check and process the daily mail.
  
• Separate USD and CAD cheques and make photocopies.
  
• Process electronic cheque deposits through the CIBC E-Deposit portal.
  
• Email the appropriate internal team members details of electronic cheque payments processed that day.
  
• Process credit card payments as required and send cardholder transaction receipts to customers.
  
• Email the appropriate internal team members details of credit card payments processed.
  

Accounts payable

• Answer phones as needed.
  
• Create vendor accounts in Sage and the bank as required.
  
• Monitor email for accounts payable invoices, print invoices, and respond when necessary.
  
• Match invoices with purchase orders, bills of lading, and receiving receipts, and verify invoice accuracy.
  
• Contact vendors or logistics team members to resolve invoice discrepancies.
  
• Record the appropriate general ledger account number on each invoice.
  
• Enter invoices in the AP Invoice Batch List or PO Invoice Entry.
  
• Post the AP Invoice Batch List and PO Invoice Entry at the end of the day.
  
• File Canadian and US-dollar invoices in Open Payables for payment.
  
• At 4:00 p.m., run Day End, retrieve Sales Analysis details, and post the GL Batch List once Day End is complete.
  
• File bills of lading after they have been posted in Order Entry.
  

Every Friday

• Process the cheque run and supporting invoices, then submit them for approval.
  

Every Monday

• Complete processing of the approved cheque run and invoices in the bank.
  

Requirements

• Experience supporting accounts receivable and accounts payable processes.
  
• Experience using Sage for invoice and vendor account administration.
  
• Strong attention to detail when matching invoices, payments, purchase orders, bills of lading, and receiving receipts.
  
• Ability to communicate professionally with customers, vendors, logistics contacts, and internal team members.
  
• Strong organizational skills and the ability to complete daily and weekly financial processes on schedule.
  

Benefits

• Being part of a stable and long-term local company.
  
• Tenured and loyal workforce.
  
• Potential for permanent hire.
  
• $28.00 per hour
  
• Schedule is Monday to Friday, 8:00am - 4:30pm
  

After successful candidates are extended a conditional offer of employment, we may ask the successful candidate to consent to employment verification and a criminal record check relevant to the responsibilities of the position. Any information obtained will be assessed in accordance with applicable law.

We may use artificial intelligence during certain parts of the recruitment process to screen, assess, or select applicants. Accommodation is available upon request for applicants with disabilities throughout the recruitment process. We thank everyone who applies. We are committed to communicating quickly, often, and well, and we will contact all applicants within five business days. No phone calls, please. IND1

Requirements
Experience supporting accounts receivable and accounts payable processes. Experience using Sage for invoice and vendor account administration. Strong attention to detail when matching invoices, payments, purchase orders, bills of lading, and receiving receipts. Ability to communicate professionally with customers, vendors, logistics contacts, and internal team members. Strong organizational skills and the ability to complete daily and weekly financial processes on schedule.