Administrative Clerk

Administrative Clerk

Location: Vancouver, BC
Duration: Approximately 3.5-Month Contract
Work Arrangement: Part-Time / Hybrid – 2 Days per Week

MatchBox Consulting Group is seeking an Administrative Clerk to support one of British Columbia’s largest utility providers. This position will focus primarily on document organization, scanning, records management, and administrative support.

This is a great opportunity for a detail-oriented administrative professional who is comfortable working with physical and electronic records and can independently manage repetitive, accuracy-focused tasks.

Responsibilities

• Review documents and records following established written instructions.
• Organize physical files and prepare documents for scanning.
• Scan documents and verify image quality and completeness.
• Complete OCR and PDF creation.
• Apply appropriate file naming conventions and save documents to designated network locations.
• Organize files into logical batches and maintain accurate electronic records.
• Document non-scanned materials and prepare physical records for off-site storage.
• Maintain tracking documents for files, binders, and storage boxes.
• Work with databases and document/records management systems.
• Process data and maintain accurate administrative records.
• Provide general clerical and administrative support as required.
• Maintain strict confidentiality when handling information and documents.

Qualifications

• Minimum 3 years of office administration experience or equivalent.
• High School graduation.
• Previous experience organizing and maintaining files and records.
• Experience working with databases.
• Comfortable operating printers, scanners, and computers.
• Intermediate Microsoft Office skills, including Word, Outlook, and PowerPoint.
• Advanced typing skills.
• Strong attention to detail and organizational skills.
• Strong written and verbal English communication skills.
• Ability to follow detailed processes and written instructions.
• Ability to work independently and maintain accuracy while handling a high volume of documents.

Work Environment

• Part-time assignment requiring approximately 2 days per week.
• In-office attendance is required, with Tuesday, Wednesday, or Thursday preferred depending on the manager's schedule.
• The assignment is expected to run from September through December 2026.
• The work is primarily focused on document scanning, electronic file creation, records organization, and preparation of physical records for storage.

For more current job opportunities, Follow MatchBox at linkedin.com/company/matchbox-recruitment/

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About MatchBox

Headquartered in downtown Vancouver and serving clients nationally, MatchBox is one of the leading recruitment and solutions firms that specializes in the fields of IT & Technology, Engineering & Technical, Real Estate & Construction, and Accounting & Finance. We offer unrivaled expertise with our team's extensive experience in the recruitment and professional services industry. We are dedicated to building great connections and creating strong opportunities within the workforce and the labor market.

Equal Opportunities

MatchBox is committed to providing equal opportunities for all applicants. We welcome and encourage applications from people of all backgrounds, including members of minority groups such as racialized individuals, people with disabilities, LGBTQ+ individuals, and Indigenous peoples. It is a priority for us that all candidates are treated fairly and without discrimination. Our recruitment teams receive ongoing training on using objective criteria for evaluating candidates and other related topics to create an inclusive and welcoming environment for all.

Work Permits

Please note that we require all interested candidates to obtain the necessary work permits from the Government of Canada prior to submitting an application. This position is open exclusively to individuals residing in Canada and legally authorized to work in Canada. Applications not meeting these criteria will not be considered.

Further Consideration

We receive a high volume of applications and are only able to contact candidates who are selected for further consideration.

Find out more at www.matchboxhr.com