Job Description
At Nöord Technologies, we empower top-tier financial institutions with exceptional talent in banking and capital markets.
For the needs of one of our prestigious clients, a major banking actor in Montreal currently experiencing strong growth, we are actively seeking an experienced Data Administrator to join their operations team.
Role Overview: This is an entry-level data administration role supporting the KYC and Client Onboarding teams. The primary function is accurate and timely data entry, system maintenance, and document processing. The role does not involve KYC analysis, compliance decision-making, or client relationship management.
Key Responsibilities:
Enter approved counterparty data into the in-house KYC system and local counterpart database, following completion of KYC review by the KYC team.
Set up and maintain counterparty records in trading systems (back office and front office) as instructed.
Run and review daily reconciliation reports to flag data inconsistencies between systems for team review.
Process client onboarding tasks in electronic platforms, including access setup and mailing address updates, coordinating with the KYC team as directed.
Close client files and accounts in downstream systems upon instruction, after confirming no open activity.
Track and process Patriot Act certificate renewals; escalate to compliance contacts and the Front Office as needed.
Collect, capture, and validate W-8 and W-9 tax certification forms in internal systems; flag invalid forms to the relevant Sales or WRM contact and escalate system issues to the Tax Department.
Collect and process Prime Brokerage documentation (Forms 150, 151, and F1SA) in accordance with established procedures.
Set up and maintain USD Fed Wire transfer templates in the bank payment system per business line instructions.
Maintain accurate documentation in bank systems in line with record-keeping standards.
Complete all mandatory trainings and maintain competence requirements for the role.
Qualifications & Experience:
University degree or equivalent.
0–2 years of experience in a financial institution; back office or data administration experience preferred. (Candidates with more than 3 years of experience in KYC, compliance, or client-facing roles are unlikely to find this role a suitable fit).
Skills & Competencies:
Language Requirement: Fluent English (mandatory, excellent verbal and written communication skills).
Good knowledge of MS Office packages, especially in Excel.
Strong organizational skills with excellent attention to detail, very well organized, and a good sense of prioritization.
Ability to work with a small team while multi-tasking, self-motivated, and an excellent team player.
Follows established processes accurately and flags issues promptly.
Comfortable with repetitive, process-driven tasks requiring high accuracy.
Ability to work under time pressure.
Understanding tax certification is a plus (desired).
Working Conditions:
Working Hours: Consultant will need to cover sometimes outside of working hours to cover some activity; might need to start at 9:30 am to cover after 5:00 pm activities.
Working from Home (WFH): Voluntary basis for up to 2 days per week after 2 months of joining, subject to manager’s discretion.
Calendar: Follow US calendar for holidays
Requirements
Data Administrator, Reference Data, KYC, Know Your Customer, Counterparty Data, Client Onboarding, Back Office, Security Settlement, Banking Operations, Capital Markets, Tax Certification, W-8, W-9, Patriot Act, Prime Brokerage, Fed Wire, Bankers Almanac, Data Reconciliation, Account Maintenance, MS Excel, Fluent English
Data Administrator • Downtown Montreal East, QC, ca
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