Accounts Payable & Contract Administrator, RE Development & Construction

Accounts Payable & Contract Administrator, RE Development & Construction

Toronto, ON Delivering a Better Hiring Experience. At Outhire, we believe in revolutionizing the hiring process to make it more equitable and enjoyable for everyone involved. Our innovative approach puts candidates front and center, offering in-depth looks at open positions, personalized advice, and interview preparation. But we don't stop there - our Visual Resume feature ensures that hiring managers see the complete picture of who you are and what you bring to the table while eliminating biases you may face with traditional hiring practices. With Outhire, you can trust that we'll work tirelessly to match you with the role that truly fits your skills, experience, and aspirations. Join us in our mission to create a better hiring experience. SALARY RANGE

$60,000 - $75,000 CASH BONUS

Discretionary THE PERKS

Lifestyle Spending Account (up to $100/month) Professional development support (up to $2,500/year) 3 weeks of vacation LOCATION

Toronto, ON THE OFFICE

In-Office (4 days a week, 1 day remote) TEAM SIZE

Under 5 people THE ROLE

An individual contributor responsible for end-to-end accounts payable and contract administration across an active portfolio of development and construction projects. Accounts Payable & Contract Administration (60%) Project & Team Support (25%) Compliance & Process Support (15%) THE TASKS

Process construction and development accounts payable, including vendor and subcontractor invoices Set up and maintain consultant contracts and purchase orders for development projects in the accounting system Ensure invoices are complete, properly supported, and coded to the correct project, cost code, and GL account Track invoice status, resolve discrepancies, and follow up with vendors and internal teams as required Prepare payment runs and ensure payments are issued accurately and on schedule via EFT and cheque Project & Team Support

Attend regular construction and development project meetings to maintain working knowledge of project status, contracts in place, and outstanding change orders Support the Project Accountant by maintaining accurate job cost records and supporting documentation Coordinate with project teams to obtain approvals and required backup for invoices and contracts Compliance & Process Support

Assist with bank, credit card, and AP subledger reconciliations as well as government remittances Maintain organized, audit-ready files for contracts, invoices, and payment records, ensuring activities comply with internal controls THE COMPANY

An established real estate development firm with an active portfolio spanning development, construction, and property management. With multiple projects in development and a growing construction pipeline, the firm is in a meaningful phase of expansion and is actively building out its in-house accounting capabilities. THE OPPORTUNITY

A rare AP role with real project exposure - fully embedded with project teams, attending construction and development meetings, and gaining a complete view of how projects come together. Ideal for a steady, detail-oriented AP professional or someone earlier in their accounting career looking to build a foundation toward project accounting in real estate. THE EXPECTATIONS TIMELINE

By Month 1

Onboard onto the project accounting system (Yardi) and the firm's automated AP workflow Build relationships with the accounting team, project managers, and active vendors Document and understand the current AP and contract administration processes Begin processing day-to-day vendor invoices for development projects By Month 3

Independently process AP for development and active construction projects Set up and maintain consultant contracts and purchase orders in the system Attend project meetings regularly and develop working knowledge of project status across the portfolio Support month-end AP close, including reconciliations and accruals By Month 6

Own end-to-end AP for the firm's full active project portfolio Become a reliable point of contact for vendors and project teams on payment and contract matters Identify opportunities to refine and improve AP processes alongside the team Support the Project Accountant on cost allocation and job cost integrity By Month 12

Fully integrated into the project teams as a trusted AP and contracts resource Demonstrate advanced understanding of construction contracts, change orders, and the draw process Contribute to the build-out of AP processes for upcoming construction projects Position for growth into project accounting as the portfolio expands THE SKILL SET

2-4 years of accounts payable experience in construction or real estate development Highly organized and detail-oriented, with proven ability to manage multiple active projects in a deadline-driven environment Excellent verbal and written communication skills

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