Job Description
Vortex Strategy & Recruitment is actively seeking a Legal Assistant, Civil and Commercial Litigation on behalf of its client, a highly respected law firm located in downtown Montreal.
The successful candidate possesses strong expertise in civil and commercial litigation, along with an excellent understanding of court procedures. Recognized for their autonomy, attention to detail, and organizational skills, they thrive in a fast-paced environment where managing multiple complex files simultaneously is essential. As a Legal Assistant, this individual plays a key role in monitoring litigation deadlines, preparing legal documentation, and coordinating the various parties involved in each matter. Their contribution is essential to ensuring the efficient management of mandates and the delivery of exceptional client service.
Your Role and Responsibilities
Provide day-to-day support to lawyers in the management of civil, commercial, and/or corporate litigation files;
Prepare, review, proofread, and format various legal proceedings and correspondence;
Perform transcription, language revision, and finalization of legal documents;
Prepare books of authorities, pleadings briefs, court filings, exhibits lists, and other court-related documentation;
File documents with courts through the appropriate electronic filing platforms;
Liaise with courts, bailiffs, court reporters, experts, clients, and external counsel;
Coordinate the service and notification of legal proceedings;
Assist in the preparation of files for examinations, mediations, settlement conferences, and trials;
Open, organize, maintain, and close physical and electronic files;
Ensure diligent management of court deadlines, limitation periods, filing dates, and important reminders;
Maintain lawyers' calendars and coordinate meetings, hearings, and examinations;
Conduct proactive follow-ups with clients and various stakeholders;
Ensure compliance with internal procedures and the firm's quality standards.
Requirements
Diploma of College Studies (DEC) in Legal Techniques, Legal Secretarial Studies, or another relevant field;
Minimum of 5 years of experience in a similar litigation support role;
Excellent knowledge of civil and commercial litigation procedures;
Strong proficiency with electronic court filing platforms and legal technology tools;
Excellent command of French, both spoken and written;
Functional professional English to communicate with English-speaking clients and stakeholders;
Strong proficiency with Microsoft Office Suite and other technology tools;
Ability to manage multiple files simultaneously in a dynamic environment;
Excellent organizational and prioritization skills;
Strong autonomy, resourcefulness, and initiative;
High level of accuracy, discretion, and attention to detail;
Professional, client-focused approach;
Strong team spirit and ability to collaborate effectively in a collegial and people-oriented work environment.
Benefits
Highly competitive salary based on experience;
Group insurance fully paid by the employer;
Retirement savings plan;
Vacation entitlement from day one, up to five weeks annually depending on experience level;
Eight personal days per year;
Hybrid work model;
Health spending account;
And much more.
Litigation Legal Assistant • Montreal
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