Proofreader (Clerk 3) (Casual)

Competition # : 49562

Department: Legislative Services

Location: HALIFAX

Type of Employment: Casual

Union Status: Exclusion - Non Union - NSPG

Closing Date: 19-Aug-26 (Applications are accepted until 11:59 PM Atlantic Time)

About Us

Hansard Reporting Services produces the official record of proceedings of the Nova Scotia House of Assembly, legislative committees, and other parliamentary meetings. Our team plays a vital role in supporting transparency and public access to the legislative process by producing accurate, high-quality transcripts that become part of Nova Scotia's parliamentary history. We thrive in a fast-paced environment, enjoy the unique opportunity to witness the unfolding of political history, and are committed to excellence, accuracy, and meeting critical publication deadlines.

About Our Opportunity

As a Casual Clerk 3 (Proofreader) with the Hansard Office, you will contribute to the preparation and publication of official legislative transcripts. Working independently and as part of a collaborative team, you will proofread and edit transcripts to ensure accuracy, consistency, and adherence to established style standards. You may also assist with transcription activities as operational needs require.

This is an excellent opportunity for someone with exceptional written communication skills, a keen eye for detail, and a strong interest in language, research, and public affairs.

Primary Accountabilities

As the Clerk 3, you will:

• Proofread and edit draft transcripts of House proceedings, committee meetings, and other official proceedings.
• Verify grammar, spelling, punctuation, syntax, and formatting accuracy.
• Ensure transcripts accurately reflect speakers' words and intended meaning.
• Conduct research to verify proper names, terminology, acronyms, and references.
• Apply Hansard style and formatting standards consistently.
• Collaborate with colleagues to meet publication deadlines.
• Assist with transcription and related duties as assigned.

Qualifications and Experience

To be considered for this opportunity, you have:

• High school diploma.
• 3 years of relevant experience.
• An equivalent combination of training and experience may be considered.

You demonstrate:

• Exceptional English grammar, spelling, punctuation, and editing skills.
• Strong research and fact-checking abilities.
• Excellent attention to detail.
• Effective organizational and time-management skills.
• Sound judgment, reliability, and professionalism.
• Strong interpersonal and communication skills.
• Advanced proficiency with Microsoft Word and fast, accurate keyboarding skills.

Assets

The following would be considered assets:

• Ability to communicate in French.
• Knowledge of parliamentary procedures.
• Experience working with transcription or editing services.

Equivalency

An equivalent combination of training, education and experience will be considered. Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Working Conditions

The House of Assembly typically sits during spring and fall legislative sessions. During these periods, workloads increase significantly and work may extend into evening hours. Overtime may be required to ensure timely publication of proceedings.

What We Offer

• Career development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career
• Engaging workplace: our employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies
• Countless career paths
• A Dynamic, client-focused office environment where service excellence and teamwork are our focus

Pay Grade: CL 18

Salary Range: $26.41 - $29.54 Hourly

Employment Equity Statement: Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.

Accommodation Statement: We are committed to providing an inclusive and accessible recruitment process. Candidates may request accommodations based on any grounds protected by the Human Rights Act. If you require an accommodation throughout the recruitment process, please contact us at competitions@novascotia.ca.

Current government employees may access this posting through the link below:

PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.

If you are receiving a pension from the Nova Scotia Public Service Superannuation Plan (PSSP) or any related plans, you cannot receive pension payments while contributing to the same plan. If you accept a position that requires PSSP contributions, your pension payments must be stopped. Please contact the Nova Scotia Pension Services Corporation for more information.

Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to Competitions@novascotia.ca.