Job Summary The Accounts Payable Supervisor oversees the daily operations of the accounts payable “(AP”) function, ensuring accurate, timely processing of vendor invoices and payments within a shared services environment supporting multiple Canadian entities reporting under Accounting Standards for Private Enterprises (ASPE). This role supervises staff, enforces internal controls, supports month-end close, and works closely with internal departments and external vendors to resolve discrepancies and improve processes while balancing efficiency, cost-effectiveness, and financial integrity. Key Responsibilities Supervise end-to-end AP processes Support, coach and develop the AP team, including training, workload management, and performance feedback Oversee accurate and timely processing of invoices, expense reports, credit cards and vendor payments Ensure compliance with company internal policies, accounting standards, delegation of authority and internal controls Review and approve invoice coding, payment runs, and vendor setups Ensure compliance with Canadian indirect taxes (GST/HST, QST, PST) and support accurate tax coding and reporting Resolve complex vendor issues and discrepancies in a timely and professional manner Coordinate AP activities related to month-end and year-end close (Coordinate AP cut-off procedures to ensure expenses and liabilities are recorded in the correct period) Act as back-up to all AP functions when necessary to maintain smooth workflow Prepare and review AP reconciliations, reports, and aging schedules Support audits by providing documentation and responding to inquiries Identify opportunities for process improvements and system efficiencies Develop and maintain standard operating procedures (SOPs) and process documentation Collaborate with purchasing, operations, and finance teams to ensure smooth workflows and improve upstream processes Qualifications Bachelor’s degree in Accounting, Finance, or a related field (or equivalent experience) 3–5 years of accounts payable experience, including supervisory or lead experience in a multi-entity / shared service environment Strong knowledge of accounts payable processes and accounting principles Experience in a multiple entity accounting system environment Solid working knowledge of Canadian indirect taxes Proficiency in Microsoft Excel and other MS Office applications Excellent organizational, analytical, and problem-solving skills Strong communication and interpersonal skills Ability to manage multiple priorities and meet deadlines in a fast-paced environment Experience with high-volume invoice processing and multiple legal entities Strong attention to detail and follow-through Proficient in French and English written and oral Preferred Qualifications Prior experience with process automation Prior experience with ERP systems and AP system implementations Working Conditions Office work environment Occasional overtime during month-end or audit periods
Accounts Payable Supervisor • Dorval, CA
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