Proposal & Marketing Specialist

Are you an experienced proposal professional with a track record of managing RFPs, RFQs, tenders, and complex qualifications submissions within the architecture, engineering, construction, or professional services sector?

Our client, a respected consulting engineering firm, is seeking a Proposal & Marketing Specialist to take ownership of the firm's proposal process while supporting broader marketing and business development initiatives. This is a key role for someone who understands how to manage complex pursuits from initial RFP review through final submission, while coordinating technical teams and ensuring every submission is accurate, compliant, compelling, and delivered on time.

Key Responsibilities

Proposal Management – Primary Focus

• Lead the coordination, preparation, and submission of RFPs, RFQs, tenders, qualifications packages, and other business development pursuits
• Review solicitation documents to identify requirements, evaluation criteria, compliance requirements, and key deadlines
• Coordinate with technical teams and leadership to gather, develop, and refine proposal content
• Manage proposal schedules, deliverables, review cycles, and submission logistics
• Coordinate with external consultants and teaming partners on joint pursuits
• Maintain proposal tracking systems, pursuit calendars, and reporting, including win/loss analysis and post-submission follow-up
• Coordinate proposal debriefs and document lessons learned to strengthen future pursuits
• Maintain and improve proposal templates, project sheets, staff resumes, boilerplate content, and other proposal resources
• Ensure submissions are accurate, polished, compliant, and aligned with client requirements

Marketing & Business Development

• Develop project profiles, case studies, presentations, award submissions, and other marketing collateral
• Coordinate website and social media content highlighting projects, milestones, awards, and industry involvement
• Monitor BC Bid, MERX, Bids & Tenders, and other procurement platforms for relevant opportunities
• Research prospective clients, market activity, and industry developments
• Support conferences, networking events, sponsorships, and industry relationship-building initiatives
• Maintain business development databases, opportunity pipelines, and pursuit calendars

Qualifications

• 3+ years of experience in proposal coordination, proposal management, bid management, or pursuit coordination, ideally within AEC, consulting, engineering, construction, or professional services
• Demonstrated experience managing complex proposals or qualifications submissions involving multiple stakeholders and competing deadlines
• Strong understanding of RFP/RFQ/tender processes and proposal best practices
• Exceptional writing, editing, proofreading, and document production skills
• Highly organized with strong project coordination and deadline management abilities
• Ability to work independently while effectively coordinating technical and leadership teams
• Professional, proactive, and detail-oriented approach

Technical Skills

• Advanced Microsoft Office skills, particularly Word, PowerPoint, and Excel
• Strong proficiency with Adobe InDesign/Creative Suite
• Experience with WordPress or other CMS platforms is an asset
• Familiarity with CRM and proposal management systems
• Experience with BC Bid, MERX, Bids & Tenders, or similar procurement platforms is an asset
• Familiarity with AI tools that improve proposal development, research, and content creation is an asset

Why Apply?

Join a highly regarded consulting engineering firm known for its technical excellence, collaborative culture, and involvement in complex institutional, infrastructure, and commercial projects across British Columbia. This is an opportunity to take meaningful ownership of the firm's proposal function while contributing to its continued growth and market presence.

If this sounds like the role for you, please apply today! Please reference job number 05060-0013472029 in all correspondence.

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