Facilities & Asset Management Coordinator – Western Canada (BC) – 12 Month Contract

At Sienna, we empower our team members across Ontario, British Columbia, Saskatchewan and Alberta to help our residents live the life they desire and deserve. Our purpose is simple: to cultivate happiness in daily life!

What Sienna Offers: We aspire to cultivate an environment and culture where team members feel valued, heard and empowered to do meaningful work. We offer a number of programs and benefits that support team members’ financial, personal and professional needs:

• A competitive compensation and vacation package
• Continuous learning and growth so you have the skillset needed to succeed and take on new challenges
• A welcoming culture that values diversity and differing perspectives, experiences and beliefs

What You’ll Be Doing: Reporting to the Regional Manager, Building Services, the Facilities & Asset Management Coordinator provides field-based project coordination and facilities support. This role supports the planning and delivery of strategic renovations, capital projects, suite renewal programs, and day-to-day building operations while working closely with internal teams, contractors, and vendors to ensure work is completed safely, efficiently, and in compliance with organizational and regulatory standards.

The Facilities & Asset Management Coordinator provides key support in the maintenance of properties in a safe, comfortable and well-maintained condition while minimizing disruption to residents and team members.

Facilities Operations & Support

• Support the Environmental Services team by coordinating maintenance activities, prioritizing operational requirements, and ensuring facilities remain safe, clean, and fully functional to support daily operations.
• Coordinate with external vendors, contractors, and service providers by scheduling work, managing service requests, monitoring work order completion, and ensuring maintenance activities meet organizational standards and timelines.
• Assist in the planning and administration of preventative maintenance programs, inspections and the implementation of policies and procedures that promote regulatory compliance and operational efficiency.
• Support the resolution of building system issues, responding to operational concerns in a timely manner, and minimizing disruptions to staff, residents, and day-to-day facility operations.
• Promote the standardized building maintenance and project delivery practices across the region.

Capital Projects & Strategic Renovations

• Support the planning, coordination and execution of strategic renovations, capital projects and suite renewal programs.
• Assist with project documentation, procurement, scheduling and reporting.
• Maintain accurate and comprehensive project reports and support project close-out activities.
• Support occupied construction planning with a focus on resident safety and operational continuity.

Administrative Support

• Assist with RFQs. scopes of work, operational plans and project administration.
• Coordinate communication between key stakeholders including Operations, Finance, Consultants and Contractors.
• Monitor project schedules, budgets, costs and milestones to ensure projects remain on track and within scope.
• Maintain accurate project documentation, including reports, work orders, contracts and compliance records.
• Prepare and provide regular project status updates to Building Services leadership, highlighting progress, risks, budget performance and key milestones.

Who you are:

• Post Secondary education in Facilities Management, Construction, Engineering Technology, Business Administrations, Project Management or a related field.
• 1-3 years experience in project coordination, facilities maintenance, construction or property operations
• Working knowledge of building systems, including HVAC, plumbing, electrical and fire/life safety systems an asset.

What you need to know:

• Any offer of employment will be conditional upon a criminal background and references check.
• We will review applications as they are received. Only those candidates selected for an interview will be contacted.
• Sienna Senior Living may utilize Artificial Intelligence to screen or assess applicants for this position.
• Work Model: This role is a regional role in nature supporting 8 of our homes in Lower Mainland BC. Travel to the sites is required 4x a week with 1x a week being work from home.
• Salary Range: $55,451 - $69,314 **Please note that individual salary is determined by factors such as job-related knowledge, skills and experience, as well as internal equity**
• This posting is for a new position.

Sienna Senior Living is committed to employment equity, diversity, and inclusion in the workplace. In accordance with provincial regulations, upon request, support will be provided for accommodations throughout the recruitment, selection, and assessment process.