Nurse Administrative Assistant (Clinical Administrative Coordinator) - Full-Time Temporary

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Description

Nurse Admin Assistant (Clinical Administrative Coordinator) - Full-Time Temporary (18-Month Term)

📍 Location: Burnaby, BC
🕒 Schedule: Monday to Friday, Office Hours
📅 Term: 18-Month Temporary Position (with the potential for extension)

Join Our Passionate Team at Pacific Fertility!

Are you an experienced Medical Office Assistant or Healthcare Administrative Professional looking to take the next step in your career?

At Pacific Fertility, every member of our team plays an important role in helping individuals and families achieve their dream of parenthood. We're looking for a compassionate, highly organized Nurse Admin Assistant (Clinical Administrative Coordinator) to support our nursing team and help deliver exceptional patient care.

Working alongside our physicians, nurses, embryologists, and laboratory professionals, you'll play a key role in coordinating patient care, supporting clinical operations, and ensuring an exceptional patient experience.

Your Role & Responsibilities

💙 Clinical Coordination & Patient Support

• Coordinate patient appointments, treatment schedules, procedures, and clinical follow-up.
• Support patients by responding to inquiries and ensuring a seamless care experience.
• Prepare patient charts, consent documentation, and clinical records.
• Provide personalized, one-on-one coordination for fertility treatments, testing, and procedures.

🏥 Clinical Operations

• Manage Electronic Medical Record (EMR) workflows, documentation, and data entry.
• Coordinate operating room bookings, physician schedules, and external surgical services.
• Support compliance documentation and nursing workflows.
• Maintain reports, databases, and EMR user access.

🤝 Team Collaboration

• Support the Nurse Manager and multidisciplinary clinical team.
• Coordinate nursing and clinical meetings, including agendas and meeting minutes.
• Contribute to continuous improvement initiatives that enhance patient care and clinic operations.

What You Bring to the Team

✅ Education

• Medical Office Assistant (MOA) Diploma.

✅ Experience

• Minimum of two (2) years of administrative experience in a medical or healthcare setting.
• Minimum of two (2) years of experience working directly with patients.
• Experience using Electronic Medical Records (EMR).

✅ Skills & Attributes

• Exceptional organizational and time management skills.
• Strong attention to detail and ability to prioritize multiple competing tasks.
• Excellent verbal and written communication skills.
• Collaborative, compassionate, and patient-focused approach.
• Ability to work both independently and as part of a multidisciplinary healthcare team.

Experience in fertility, women's health, surgery, or another specialty medical practice is considered an asset.

Why Join Pacific Fertility?

💰 Competitive Compensation – Your skills are valued, with salaries starting at $25.70 per hour.
🩺 Comprehensive Benefits – Employer-paid extended benefits to support your health and wellness.
🌴 Generous Time Off – 4 weeks of vacation and 10 personal days to maintain work-life balance.
📞 Employee Assistance Program (EAP) – Access confidential counseling, resources, and support.
🧘♀️ Wellness Tools – Exclusive access to meditation, sleep, and mental wellness apps.
🎉 Supportive Team Culture – Regular team-building events in a collaborative and welcoming environment.
🏢 Modern, Inspiring Workplace – Work in one of Canada's leading fertility clinics with state-of-the-art facilities and technology.
📚 Professional Growth – Gain valuable experience in reproductive medicine while working alongside an experienced multidisciplinary team.

Ready to Make a Difference? Apply Today!

If you're looking for a rewarding opportunity where your work has a meaningful impact on patients every day, we'd love to hear from you. Join a team that's helping build families while growing your career in one of Canada's leading fertility clinics.

💡 Diversity & Inclusion

Pacific Centre for Reproductive Medicine (PCRM) is committed to fostering an inclusive and respectful workplace. We welcome applications from all qualified individuals and will provide reasonable accommodation throughout the recruitment process upon request.

🙏 Thank You for Your Interest!

We appreciate every application; however, only those selected for an interview will be contacted.

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