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Thompson Rivers University
Program Assistant I, Science (00246.60)Thompson Rivers University • Kamloops, British Columbia, Canada
Program Assistant I, Science (00246.60)

Program Assistant I, Science (00246.60)

Thompson Rivers University • Kamloops, British Columbia, Canada
Il y a 2 jours
Type de contrat
  • Temps plein
Description de poste

Description

Provides a wide range of administrative support including secretarial services for Science the department and its students.


MAJOR DUTIES & RESPONSIBILITIES

  • Provides administrative support by organizing and coordinating workflow determining priorities and problem solving in order to meet the needs and requirements of assigned area; resolves day-to-day issues handles sensitive and confidential material.
  • Performs secretarial duties which include word processing a variety of documents such as correspondence web pages contracts surveys evaluation reports exams and schedules hiring memos; including taking of minutes.
  • Provides receptionist services and handles all Program and Faculty related inquiries. Collects sorts and distributes mail and may open mail for designated department.
  • Sets up and maintains all filing systems records and office supplies inventory; maintains troubleshoots and reports malfunctioning office equipment.
  • Liaises with internal and external contacts regarding program requirements.
  • Informs and advises both incoming and ongoing students of any missing documentation. Manage and enter student data and file and generate reports.
  • Assesses student transcripts for program requirements: assesses and monitors students records and notifies the Chair/Program Coordinator of any deficiencies associated with promotion and graduation.
  • Prepares and maintains mail out learning manuals/learning guides/exams/ Information Guide/admissions packages.
  • May arrange meetings locate and assemble background information book physical facilities and equipment for meetings and may assist in arranging events.


REPORTS TO
Dean Faculty of Science



Requirements

EDUCATION:

  • Grade 12 plus six months post-secondary courses including Advanced Word Intermediate Excel or equivalent


EXPERIENCE:

  • Four years related experience including one year experience and proven competence with word processing and electronic data entry into data bases


SKILLS KNOWLEDGE OR ABILITIES RELATED TO THE JOB

  • Ability to perform electronic word processing at 60 wpm and data entry
  • Knowledge of data bases such as HSPnet Argos and Banner
  • The proven ability to take and transcribe minutes and correspondence at 70 verbal wpm
  • Ability to communicate effectively both verbally and in writing
  • Ability to deal courteously and tactfully with students staff and members of the general public
  • Ability to manage student files records and maintain student confidentiality
  • Ability to prioritize and coordinate workload.
  • Ability to learn a variety of new software to process track and run reports


WORKING CONDITIONS

  • Sitting at a desk and computer for periods of time
  • General office conditions
  • Ability to lift weights up to 10 kg




Required Experience:

Junior IC


Employment Type : Full-Time
Experience: years
Vacancy: 1

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Program Assistant I, Science (00246.60) • Kamloops, British Columbia, Canada

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