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About Queen's University

Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more.

We are committed to employment equity and diversity in the workplace and welcome applications from individuals from equity seeking groups such as women, racialized/visible minorities, Indigenous/Aboriginal peoples, persons with a disability, persons who identify in the LGBTQ+ community and others who reflect the diversity of Canadian society.

Come work with us!

Applicant Guidance & Information

At Queen's, we are committed to helping people achieve their best. Whether you are beginning your career at Queen's or seeking your next opportunity, we are here to support you. Visit our Applicant Resources for guidance on applying, showcasing your skills and experience, and preparing for interviews.

Disclaimer: As part of the application process at Queen's University, our recruitment system uses Artificial Intelligence (AI), as defined under the Ontario Employment Standards Act, to ask job-related questions and confirm eligibility for hire. All final hiring decisions are made using non-AI related processes.

Job Summary

A Brief Overview
This position provides subject matter expertise for the procurement process including approving purchase orders, confirming proper signing authority, developing delivery schedules, negotiating terms with suppliers, and preparing contracts. This position sources qualified vendors and ensures there is an opportunity for competition for university business. This position develops relationships with internal clients and external suppliers. This position also evaluates vendor performance, confirming expectations are met, and resolving issues as they occur.

Job Description

What you will do
• Provides subject matter expertise for the procurement process including approving purchase orders, confirming proper signing authority, developing delivery schedules, negotiating terms with suppliers, and preparing contracts.
• Sources qualified vendors and ensures there is an opportunity for competition for university business.
• Develops relationships with internal clients and external suppliers.
• Acts as a resource to researchers, staff, students, and external partners regarding procurement policies, systems, and procedures.
• Evaluates vendor performance, confirming expectations are met, and resolving issues as they occur.
• Organizes and/or attends workshops and events, including annual supplier shows, lunch and learn sessions, and training sessions.
• Prepares a variety of communication materials, including presentations, debriefs, and website information.
• Maintains procurement records and files.

Required Education
• Four-Year Bachelor Degree or equivalent.

Required Experience
• More than 3 years and up to and including 5 years of experience.

Required Licenses and Certifications
• Satisfactory Criminal Records Check required.

Consideration may be given to an equivalent combination of education and experience.

Job Knowledge and Requirements
• Knowledge of concepts and principles in a specialist field that is typically acquired through a combination of advanced professional or academic qualifications and/or substantial work experience.
• Provide effective consultation and advice on non-straightforward and/or complex issues.
• Interaction with others requires interpersonal skills and the ability to understand and influence.
• Adapt messages to meet the different needs of different audiences.
• Builds relationships, trust and credibility.
• Prioritize and distribute work to deliver objectives on time and to the highest standard.
• Identify in advance when the intended results may not be achieved and develops a plan to address the gaps.
• Actively participate in project team meetings and develop individual and unit project plans.
• Lead procedural or technological change within a unit.
• Identify opportunities to improve the effectiveness and efficiency of work processes.
• Seek information and input to fully understand the cause of problems.
• Appropriately assesses risks before making a decision.
• Contribute to the creation and evaluation of possible solutions.
• Take action to remove obstacles and address problems before they impact performance and results.
• Apply equity, diversity, accessibility, inclusion and Indigenization considerations to decision making and planning.
• Promote a work environment that is free from sexual violence, harassment and discrimination, and the ability to show empathy for those who have experienced trauma.

Employment Equity and Accessibility Statement

The University invites applications from all qualified individuals. Queen's is strongly committed to employment equity, diversity, and inclusion in the workplace and encourages applications from Black, racialized persons, Indigenous people, women, persons with disabilities, and 2SLGBTQI+ persons. In accordance with Canadian Immigration requirements, priority will be given to those who are legally eligible to work in Canada.

The University provides support in its recruitment processes to all applicants who require accommodation due to a protected ground under the Ontario Human Rights Code, including those with disabilities.