Project Coordinator

New Value Solutions, a national IT consulting firm, is seeking an IT Project Coordinator to support our client’s Corporate Real Estate portfolio. The IT Project Coordinator will work closely with project managers, cross-functional business teams, technical and non-technical stakeholders, vendors, design partners, operations teams, and project sponsors to support the successful delivery of medium to large-scale initiatives.

This role requires strong coordination, communication, documentation, and organizational skills, with the ability to manage competing priorities in a fast-paced environment. The ideal candidate brings experience supporting IT, corporate real estate, workplace, facilities, renovation, or transformation initiatives and is proactive, detail-oriented, and solutions-focused.

Responsibilities:

• Support project managers and project teams through all phases of the project lifecycle, including planning, execution, monitoring, and close-out.

• Assist with maintaining project plans, schedules, action logs, RAID logs, stakeholder lists, reporting materials, and project documentation.

• Coordinate meetings with cross-functional business, technical, non-technical, vendor, design, and operations stakeholders.

• Prepare meeting agendas, capture meeting minutes, document decisions, track action items, and follow up with stakeholders.

• Support project budget tracking, financial reporting, forecasting inputs, purchase order tracking, invoice coordination, and cost documentation.

• Track project risks, issues, dependencies, change requests, deliverables, milestones, and required approvals.

• Support workplace change activities, including workspace assignments, team member moves, renovation handoffs, and related communications.

• Coordinate project documentation and close-out activities with internal and external parties.

• Support coordination of vendors, design partners, furniture, signage, finishes, space accessories, procurement, delivery, and installation activities as required.

• Assist with onboarding design firms, vendors, and other external partners.

• Coordinate drawing review meetings and help track comments, decisions, revisions, and follow-up items.

• Support renovated space handoff activities to the operations team.

• Provide clear project updates, status tracking, and reporting support for stakeholders at all levels.

• Maintain strong working relationships across internal teams and external partners.

• Provide on-site coordination support as required; occasional travel across Canada may be required.

Requirements:

• 3+ years of project coordination, project support, or junior project management experience.

• Experience supporting IT, corporate real estate, workplace, facilities, office renovation, or transformation initiatives.

• Experience coordinating cross-functional stakeholders, including business, technical, non-technical, vendor, design, and operations teams.

• Experience supporting project documentation, meeting coordination, action tracking, status reporting, and close-out activities.

• Experience supporting budget tracking, invoice coordination, purchase orders, forecasting inputs, cost reporting, or financial documentation.

• Experience supporting workplace change management, workspace assignments, team member moves, or renovated space transitions.

• Experience coordinating vendors, design firms, furniture, signage, finishes, or other space-related deliverables is an asset.

• Proficiency with Google Workspace; experience with BIM 360 or similar project collaboration/document management tools is preferred.

• Strong communication, facilitation, stakeholder coordination, planning, documentation, and organizational skills.

• Ability to work independently, manage competing priorities, and thrive in a fast-paced environment.

• High attention to detail with strong follow-up, problem-solving, and time management skills.

• CAPM, PMP in progress, or related project management training is an asset.

If you have this expertise and are able to work in Canada, please submit your resume. While we thank all candidates in advance for their application, only those candidates who are shortlisted will be contacted.

ID#5269

The hourly rate range for this position is $ 35 - $ 45, with the final rate based on consultant experience and fit for the role.