Senior Executive Assistant

ABOUT US: Founded in 1976, Startec’s unwavering commitment to solving client problems has driven our growth to become a leader in the engineering, design, manufacture and service of compression and processing and refrigeration systems across North America.

Like an Everyday Maverick, our companies are driven to find a better way.

BEHAVORIAL ASSESSMENT: All applicants must complete the Traits and Behaviors Assessment below when submitting their application.

Please proceed using the link: https://app.traits.com/survey/a56e7669-2ba6-4573-83cd-800831da5362 POSITION OVERVIEW: Startec Corporate Services is currently searching for a Senior Executive Assistant to work at our Shepard office location ( 9423 Shepard Road SE.

Calgary, Alberta T2C 4R6) , to provide proactive high-level administrative and operational support to the CEO, President, and Executive Leadership Team.

This role is critical to the efficiency, effectiveness, and professionalism of the Executive Office and plays a key role in enabling leadership to focus on strategic priorities.

The Senior Executive Assistant acts as a trusted partner and gatekeeper, managing complex schedules, sensitive communications, executive workflows, and cross-functional coordination.

In addition to executive support, this role contributes to sales support, cultural initiatives, and corporate events.

The ideal candidate is discreet, highly organized, adaptable, and thrives in a fast-paced, dynamic environment while maintaining exceptional attention to detail and professionalism.

• KEY PERFORMANCE INDICATORS (KPI): EXECUTIVE ADMINISTRATIVE SUPPORT (Weighting 70%) Provide comprehensive, administrative support to the CEO and members of the Executive Team.

Proactively manage executive calendars, contacts, priorities, and meeting scheduling using Outlook and other productivity tools.

Prepare, format, and design professional correspondence, reports, presentations, and briefing material using Microsoft Word, Excel, and PowerPoint.

Coordinate logistics for executive, board, and senior leadership meetings.

Prepare agendas, materials, minutes, and follow-up action tracking of strategic meetings and initiatives.

Draft, edit, and manage internal and external communications on behalf of executive leadership with a high degree of professionalism and discretion.

Maintain secure electronic and physical filing systems for confidential and sensitive information.

Support executive KPI tracking, leadership meeting rhythms, and preparation of board and governance-related materials.

Support the arrangement of travel of executive team members, as required.

Prepare and reconcile executive expense reports and manage corporate credit card documentation.

Support the day-to-day administration and coordination of executive office operations, events, and internal communications.

Act as a key liaison between the Executive Office and internal departments to ensure effective communication, alignment, and follow-through.

Provide backup for and liaise with the Office Administrator as required.

• EVENT COORDINATION (Weighting 30%) Support and advance company initiatives that promote employee engagement, connection, and organizational pride.

Partner with executive leadership, HR, and internal stakeholders to plan, coordinate, and execute corporate events, leadership meetings, and company-wide initiatives.

Lead the coordination of internal and external events including employee recognition programs, customer appreciation events, trade shows, conferences, and social activities.

Manage event logistics from planning through execution, including scheduling, vendor coordination, materials preparation, and post-event feedback and follow-up.

Support internal communication and engagement initiatives by assisting with content preparation, presentations, and promotional materials.

Coordinate the development, updating, and distribution of corporate presentations and branded materials in support of leadership and organizational initiatives.

Assist with data gathering, reporting, and KPI tracking related to engagement initiatives and executive priorities.

Support survey design, data collection, and analysis to inform employee feedback, engagement strategies, and continuous improvement efforts.

QUALIFICATIONS: Post-secondary education in Business Administration or related field preferred.

Minimum of 5 years of experience in an executive or senior administrative assistant role.

Experience with internal and/or external event planning and coordination High proficiency in Microsoft Office Suite, especially Excel, Outlook, Sharepoint, Word, and PowerPoint.

Strong organizational and time management skills with high attention to detail.

Excellent written and verbal communication skills across all levels of the organization.

Professional, team-oriented approach with a commitment to confidentiality and integrity.

ERP system (i.e.

SAP, Concur, or Microsoft Dynamics) experience is considered an asset.

Typing speed of 50+ WPM.

We offer competitive wages, training, flexible, dynamic, and exciting work environment.

We thank you for your application and interest in our organization.

Only those candidates selected for an interview will be contacted.

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