Project Coordinator, Architecture

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world?

Watch Our Story: https://www.hdrinc.com/our-story

Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.

We believe architecture is more than designing buildings, it’s about providing solutions to societal challenges and creating stronger, more vibrant communities. As part of our Architecture practice at HDR, you’ll contribute to the design and delivery of spaces and experiences that advance community well-being around the world. From healing environments and learning spaces to research labs and civic landmarks and infrastructure, your work will directly influence how individuals experience the world around them. We bring together architects, planners, designers, and technical experts to solve complex design challenges with creativity, curiosity, and collaboration. From championing design excellence with an emphasis on resilience and sustainability to pioneering innovative building technologies, your contributions will leave a lasting impact on the built environment. This isn’t just a job, it’s a chance to drive meaningful change and help define the future of our communities.

Responsibilities

Take responsibility for a wide variety of specialized project-related administrative and accounting functions

Work independently to effectively manage complex project- and executive-level paper and electronic files, documents and records

Compose and develop correspondence and reports

Manage project insurance matters

Apply company quality assurance guidelines and procedures, and independently monitor for quality assurance

Manage project documents and files

Answer questions regarding company policies, procedures and guidelines

Organize and coordinate meetings, and assist with presentations

Attend all necessary meetings while taking detailed, formal meeting minutes for review and distribution

Work with complex contracts and sub-agreements

Track and monitor project budgets, workloads and schedules

Actively participate in project reviews

Exhibit professionalism with clients

Work closely with multiple Project Managers and project teams

Exercise good judgement and discretion, and independently resolve problems and issues relating to administrative project functions

Support client invoicing, manage collections, complete project budgets and ensure compliance with project contractual obligations as needed

Oversee activities of other administrative project support staff as needed

Perform other duties as needed

Required Qualifications

Bachelor's degree

A minimum of 5 years related experience

Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook

An attitude and commitment to being an active participant of our employee-owned culture is a must

We provide a comprehensive benefits package that promotes employee ownership, employee health, performance, and success, which includes medical, dental, vision, short and long-term disability, life insurance, an employee assistance program, paid time away, parental leave, paid holidays, a retirement savings plan with employer match, employee referral bonus and tuition reimbursement. The expected compensation range for this position depends upon skills, experience, education and geographical location. (Stated benefits are for full-time regular positions. Temporary and part-time roles eligible for limited benefits.) The pay range for Toronto, ON: $64,000 - $92,000; Ottawa, ON: $61,000 - $88,000; Kingston, ON/London, ON: $58,000 - $84,000

Primary Location: Canada-Ontario-Toronto

Other Locations: Canada-Ontario-Ottawa, Canada-Ontario-Kingston, Canada-Ontario-London

Industry: Architecture

Schedule: Full-time

Employee Status: Regular

Business Class: Gen Architecture

Job Posting: May 8, 2026

At HDR, we are committed to the principles of employment equity. We are an affirmative action and equal opportunity employer. We consider all qualified applicants, regardless of criminal histories, arrest and conviction records.

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