Project Control Officer - Hybrid - Contract

We are recruiting an experienced Project Control Officer for our client. This is a long term contract role. Please see the details below

Governance, Gating & Pipeline Management

• Coordinates and facilitates weekly PMO Gating meetings end-to-end — from agenda preparation to outcome communication ensuring gating inputs are complete, decision-ready, and operationally sound.
• Manages Project Center workflow updates following Initiation, Detailed Evaluation, and Closed Gating decisions, maintaining the integrity of the project lifecycle in PMO tools.
• Maintains and updates the gating calendar; confirms gating dates with Project Managers and ensures pipeline alignment on a weekly basis.
• Supports adherence to PMO governance frameworks, methodologies, and standards across all portfolios; identifies recurring intake and gating bottlenecks and recommends improvements.
• Supports preparation and review of project gating documentation, supporting PMs and IT Leads in preparing for gating reviews.
• Performs QA and consistency review of the IT Monthly Portfolio dashboard to ensure data integrity and governance compliance.
• Supports quarterly governance reviews and portfolio health assessments, providing analytical inputs and identifying exceptions.

PMO Tools, Data Integrity & Process Optimization

• Acts as a power user and subject matter expert for PMO tools (SharePoint, Project Online, MS Project), ensuring accuracy and integrity of portfolio data across all platforms.
• Provides expert guidance to Project Managers and Leads on PMO processes, procedures, tools usage, and project controls best practices.
• Supports PMs/Leads with task assignments, plan updates, and resource loading in MS Project.
• Loads portfolio ad hoc projects and budgets into PMO tools; manages project entry for annual planning and ongoing intake.
• Identifies gaps in data quality, workflows, and control mechanisms and drives process optimization initiatives.
• Manages PMO tool licenses and access rights for urgent operational needs.
• Participates in a project to transition from MS Project Online to ServiceNow PPM

Financial Governance & Portfolio Controls

• Extracts project financial actuals (Capex) and performs monthly financial reconciliation across the portfolio, ensuring alignment between actuals, forecasts, and invoice trackers.
• Reconciles project financials — actuals vs. ETC vs. EAC vs. baseline — and performs variance analysis to support financial decision-making.
• Drafts Project Approval Requests (PAR) for Corporate and Canada Capex projects following DE Gate approval.
• Performs timesheet compliance review and reporting on a monthly basis, running standard compliance reports.
• Supports the monthly financial summary and consolidation cycle, working closely with the Portfolio Manager and IT Business Partners.
• Monitors and validates project budgets, forecasts, and accruals; resolves discrepancies and ensures timely processing.

Portfolio Reporting & Executive Communication

• Supports preparation and quality assurance of IT Project Portfolio Reports for Gating Participants, ITL, and Presidents — ensuring data is accurate and executive-ready.
• Updates and validates project KPIs and health status on a monthly basis; performs KPI reporting follow-up for weekly Projects on Watch.
• Reviews and supports Projects on Watch updates including headline dates; proactively contacts PMs to validate status and escalate risks.
• Conducts Go-live Calendar reviews — sanity checks targeted close and go-live dates across the portfolio.
• Prepares and communicates the 'Projects On Watch' report and contributes to SLT and Quarterly Executive report preparation.
• Consolidates updates and prepares materials for bi-weekly portfolio review meetings with IT Business Partners.
• Turns PMO data into management insight — supports trend analysis, exception identification, and focused portfolio decision support.
• Performs portfolio dashboard sanity checks — validates active projects, schedule alignment, go-live dates, and closures.
• Performs RCM Analytics and Reporting at the project level to maintain capacity visibility.

Resource & Project Manager Support

• Responds to ad hoc queries from Project Managers and Portfolio Managers across the portfolio, providing expert guidance and resolution.
• Supports Project Managers on resource plans for individual portfolios on a bi-weekly basis.
• Supports PMs with guidance on PMO processes, procedures, and delivery methodology to ensure successful project execution and adherence to governance standards.
• Performs resource allocation sanity checks prior to bi-weekly portfolio reviews, identifying conflicts and capacity exceptions.
• Identifies resource conflicts and capacity issues across portfolios and escalates for decision-making.

Qualifications:

• Degree in Information Systems, Business Administration, or related field, or equivalent work experience.
• 7+ years of progressive PMO, project controls, or portfolio management experience in an IT environment.
• Demonstrated specialist-level expertise in PMO governance, stage-gate processes, project controls, and financial tracking.
• Advanced proficiency in MS Office (Word, PowerPoint, MS Project Online, Excel), SharePoint, and Power BI.
• Strong experience with project financial management — Capex budgeting, invoicing, variance analysis, EAC/ETC reconciliation, and accruals.
• Proven ability to own complex PMO control and planning activities end-to-end with minimal supervision.
• Excellent analytical skills with the ability to turn data into actionable management insight — trend analysis, exception reporting, and decision support.
• Strong communication and interpersonal skills; ability to provide updates to Director and VP levels; adept at building relationships with internal teams and external partners.
• Experience working in multiple time zones and with global teams is an asset.
• Ability to operate in complex, fast-paced project environments with interdependencies spanning multiple workstreams, business divisions, geographies, and languages.

*This job posting is for a current vacancy with our client.

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