Administration and Communications Assistant (Youth Position)

Administration and Communications Assistant (Youth Position)

Gain valuable heritage sector work experience in Canada’s beautiful North! The Yukon Historical & Museums Association (YHMA) is seeking an engaged, self-motivated individual to join our team as Administration and Communications Assistant, focusing on progressing YHMA's strategic priorities related to community building, knowledge-sharing, and strengthened organizational capacity.

The successful candidate will gain experience in and develop skills related to AI, non-profit heritage organization management, develop a professional network in the Yukon heritage community, and gain a deeper understanding of Yukon heritage and the overall heritage sector.

Under the direction of the Executive Director, the Administration and Communications Assistant will research and experiment with best practices and tools for ethical AI use to inform an AI Policy and incorporation of AI into workflows; manage and update YHMA’s online communications channels and newsletter; collaborate with various stakeholders to coordinate public events and activities; and assist with routine office management tasks.

The successful candidate will have the opportunity to develop an individualized training plan and to participate in additional opportunities for professional development and networking where possible.

The successful candidate will also be provided with the option to work remotely where tasks allow.

Duties and Responsibilities

• Research and prepare a report on best practices for ethical use of AI in non-profit cultural organizations to inform the creation of an AI Policy, including identification of specific tasks/workflows for which use of AI would be best suited and corresponding AI tools;
• In tandem with other tasks, experiment with implementation of identified tools and begin development of suggested applicable procedures/guidelines for their use that align with best practices;
• Develop, distribute, and analyze subscriber/follower survey(s) on social media and e-bulletin content/format;
• Create and begin implementation of social media content plan and schedule, as well as e-bulletin redesign, based on survey results, in-platform analytics, organizational priorities, and best practices;
• Assist with launch of new website, including adding/updating content for launch;
• Manage ongoing content distribution to social media and website;
• Assist with ongoing production and distribution of e-bulletin;
• Produce and distribute Fall/Winter organizational newsletter;
• Collaborate with YHMA team members and partners in the arts, culture, and heritage sectors to plan, promote, deliver, and report on a limited number (2-3) of small-scale special events and activities that support the goals of community building, knowledge-sharing, fundraising, and promotion for YHMA, Yukon heritage, and the Yukon heritage sector;
• Assist with basic office and grounds maintenance;
• Assist with basic administrative tasks such as filing, record keeping, and office organization; and
• Prepare a final report outlining projects/tasks completed and results.

Essential Qualifications

This position is located in Whitehorse, Yukon. Candidates must reside in Whitehorse or be willing to relocate to Whitehorse for the duration of the position. Assistance in locating housing will be provided if needed.

Due to funding requirements, candidates must meet the following criteria to be eligible for this position:

• be a Canadian citizen or a permanent resident, or have refugee status in Canada;
• have a valid Social Insurance Number at the start of employment and be legally entitled to work in Canada;
• be between 16 and 30 years of age inclusively at the start of employment.

Desired Qualifications

• Strong interest in heritage, especially Yukon heritage, and the heritage sector;
• Studying in a related field, including but not limited to: archival studies, records and information management, collections management, communications, curatorial studies, cultural/heritage resource management, museum studies/museology, conservation, history, Aboriginal studies, arts administration, or non-profit management;
• Strong organizational and time management skills;
• Strong written and oral communication skills;
• Ability to take initiative and work independently as well as in a team setting;
• Comfortable working and communicating with diverse individuals;
• Experience in communications and marketing, program planning, data collection and analytics, research, and/or report writing;
• Strong computer skills, including proficiency with email and MS Office and/or GSuite;
• Experience with Microsoft Publisher or other desktop publishing software, social media, online meeting software, website design and content management systems, and/or digital analytics will be considered an asset.

YHMA welcomes participation from equity groups. All qualified candidates are encouraged to apply.

Hours: 37.5 hours/week (or up to 40 hours/week if the candidate is a student) Start Date: As soon as possible End Date: August 28, 2026 (flexible)

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