office manager - non-profit organization

Tasks

• Interview, hire and provide training for staff
• Organize and maintain inventory
• Schedule and confirm appointments
• Use principles and methods for showing, promoting, and selling products or services, which include marketing strategy and tactics, product demonstration, sales techniques, and sales control systems
• Perform personal and business errands for employers
• Maintain filing system
• Invoice clients
• Answer clients' inquiries and provide information
• Answer inquiries from clients and other company personnel
• Answer telephone and relay telephone calls and messages
• Bill third party insurers
• Initiate and maintain confidential medical files and records
• Keep financial records and establish, maintain and balance various accounts using manual and computerized bookkeeping systems

Supervision

• 1 to 2 people
• Staff in various areas of responsibility

Computer and technology knowledge

• MS Office
• MS Outlook
• Social Media
• MS Access
• MS Excel
• MS PowerPoint
• MS Word
• Website creation and management software

Work conditions and physical capabilities

• Work under pressure
• Attention to detail

Personal suitability

• Accurate
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Team player

Screening questions

• Are you available for shift or on-call work?
• Are you available for the advertised start date?
• Are you currently a student?
• Are you currently legally able to work in Canada?
• Are you willing to relocate for this position?
• Do you currently reside in proximity to the advertised location?
• Do you have previous experience in this field of employment?
• Do you have the above-indicated required certifications?
• Do you have the necessary equipment for remote work (i.e. internet, home office, etc.)?
• What is the highest level of study you have completed?
• What is your current field of study?
• What is your current level of study?