Executive Assistant and Divisional Coordinator, Strategy, Planning and Public Affairs

We acknowledge with respect that BC Transit delivers our mission on the ancestral territories of Indigenous Peoples across British Columbia, and their historical relationships with the land continue to this day.

In Victoria, where our Corporate Office is located, our people are privileged to live and work on the unceded traditional territories of the Lək̓ʷəŋən peoples, and the Esquimalt and Songhees Nations.

Location: Victoria, BC

Employment Type: Full-Time Regular

Number of in-office/on-site days: 2 days per week

Annual Salary Range: EXEMPT_02, MIN $78,000.00 - MED $91,500.00 - MAX $105,000.00

Placement in the salary range is determined by an assessment of knowledge, skills, experience and ability of the candidate to meet the key requirements of the job. In addition, our pay philosophy is to align with the median of the comparable market and to be considerate of internal equity comparisons.

Closing Date (MM/DD/YYYY): 05/24/2026

Are we right for you...

Do you thrive in a fast‑moving executive environment where priorities shift quickly; deadlines often overlap, and quality matters?

Are you someone who can move at speed, while still bringing structure, accuracy, and “true blue” attention to detail?

Do you enjoy being the person executives rely on to make their work better—by tightening documents, spotting gaps, improving clarity, and ensuring things are done right before they go out the door?

If that sounds like you, this role may be a strong fit.

In this role you will be asked to...

Provide high‑level executive and divisional coordination support to the Vice President, Strategy, Planning and Public Affairs, in a portfolio that includes corporate strategy, service planning, government relations, communications, marketing, revenue development, and stakeholder engagement.

This role operates in a dynamic, deadline‑driven environment, often managing multiple urgent deliverables at once—for example, supporting a Regional Transit Commission review while simultaneously coordinating Board materials and executive briefings.

You’ll play a key role in:

• Reviewing documents for quality, accuracy, clarity, and alignment before they reach senior leaders, partners, or elected officials
• Drafting and refining clear, well‑structured briefing notes, presentations, and executive correspondence
• Coordinating meetings, calendars, logistics, and materials for executive, Board, Commission, and divisional activities
• Supporting divisional communications and engagement activities, including newsletters, retreats, and internal updates
• Managing records, finance tracking, purchasing, and administrative processes with precision and consistency

In this role you will not be asked to...

Be a passive administrator waiting for direction. This role requires someone who is proactive, anticipates needs, and is comfortable stepping in to improve processes, documentation, and ways of working.

What you might love about this role...

• Direct Executive Partnership: This role now spends significant time supporting the Vice President directly—helping sharpen thinking, improve materials, and keep priorities moving forward.
• Fast‑Pac ed and Varied Work: No two days look the same. If you enjoy managing multiple streams of work and staying mentally engaged, you’ll find this role energizing.
• Technical Curiosity Encouraged: You’ll have opportunities to leverage and build your technical skills—using tools like SharePoint, OneNote, AI, and collaboration platforms—and to help modernize how executive and divisional work gets done.
• Creative and Engaged Division: Strategy, Planning and Public Affairs is a highly collaborative group that values engagement, communication, team building, and creativity—while still working within tight governance and delivery frameworks.
• Visible Impact: Your work supports executive decision‑making, Board and Commission governance, and province‑wide transit planning conversations.

This role might not be for you if...

• A slower or highly routine pace. This environment requires comfort with urgency, frequent reprioritization, and tight turnaround times.
• Purely social or event‑focused work. While engagement and coordination are part of the role, a significant portion involves detailed document review, logistics, and precision work.
• Discomfort with structure and constraints. You’ll need to be creative and personable—but also able to “flip your brain” and work within firm timelines, governance requirements, and procedural boxes.
• Union or governance support. The role includes supporting meetings and logistics that may not appeal to those who dislike structured events or formal processes.

What you'll bring to the table...

• Strong executive judgement and discretion in handling confidential and sensitive matters
• Exceptional attention to detail, especially when reviewing documents, briefing notes, and presentations
• Ability to manage multiple competing priorities while maintaining accuracy and professionalism
• Technical confidence and curiosity, with interest in learning and applying new digital tools and AI‑enabled ways of working
• Clear, confident written communication, with strong editing and proofreading skills
• Organizational and coordination strength, supporting complex calendars, meetings, and deliverables
• Comfort working with senior leaders, boards, commissions, and elected officials

To learn more about this role, we encourage you to review the Executive Assistant and Divisional Coordinator, Strategy, Planning and Public Affairs job description, which outlines the full accountabilities and qualifications.

What we'll bring to the table...

• Comprehensive medical and dental benefits to support you and your family, regardless of what life throws at you
• Membership in BC’s Public Service Pension Plan (PSPP). Nationally recognized for its strong investment and governance practices, PSPP is a “defined benefit” plan
• Access to fitness and lifestyle centers to help you take care of your physical fitness and health
• Various programs that support employees such as an Employee Assistance Program and health and wellness initiatives and events aimed at fostering your mental health
• A complimentary employee bus pass (plus taxable dependent passes)
• A corporate learning and development program to help you in continuous career growth
• An employee recognition program where we all recognize each other's successes (not just your Leaders!)
• A social club that gives you access to events throughout Victoria

What next steps could look like...

• Interviews will take place the week of June 1st, 2026.
• There may be an assignment/presentation as part of the interview process.
• The position requires the completion of a Criminal Record Check or Vulnerable Sector Search.
• An eligibility list may be established for future full time regular and full time temporary vacancies
• If you have a disability that requires an accommodation during any stage of our recruitment process, please contact careers@bctransit.com to let us know how we can assist you.
• BC Transit is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities. If the organization identifies this position as a reasonable accommodation for an existing employee, all candidates will be notified as soon as reasonably possible.

At BC Transit, we are dedicated to building a diverse, inclusive, and authentic workplace; if you’re excited about this role and you have a combination of education and experience that you feel would fulfill its requirements, we encourage you to apply. In keeping with this belief, we do not discriminate on any basis. Should you require any accommodation or have questions, please let us know.