Job Description
• The Administrative Assistant 2 will provide moderately complex, varied-to-routine administrative and clerical support. • We seek a professional who will coordinate, integrate and implement assigned administrative or staff functions.• Receive and relay messages and respond to varied to routine administrative requests.• Solicit, collect and organize documentation and data, performing moderately complex data entry into one or more systems.• Schedule and coordinate meetings, diaries and travel arrangements.• Apply knowledge of department operations and infrastructure, policies and procedures to perform moderately complex administrative processes.• Handle moderately complex clerical, administrative, technical or customer support issues under general supervision, while escalating more complex issues to appropriate staff. • Other duties as assigned • Minimum Qualifications*High school diploma, secondary education level or equivalent• Two years of related work experience.• Preferred QualificationsJOB PURPOSE AND IMPACT• The Administrative Assistant will organize and deliver a wide range of administrative services. • In this role, you will ensure efficient operation of the office.KEY ACCOUNTABILITIES• Ensure the office functions correctly• Answer phones and monitor the gates• Assist with visitors• Assist with Supplier Accounts• Review payment runs and print cheques• Deposit cheques• Invoice submission• Vendor Set up• Manage inbound and outbound mail• Oversee the janitorial team and maintain the janitorial inventory• Review office and lunch supplies• Book meeting rooms when required• Handle basic issues and problems under direct supervision, while escalating more complex issues to appropriate staff.• Other duties as assignedMINIMUM QUALIFICATIONS• Bachelor’s degree in a related field or equivalent experience• Other minimum qualifications may applyPREFERRED QUALIFICATIONS• Computer literate with experience using Office 365PRIOR BENEFICIAL EXPERIENCES• Mentor and advise housekeeping staff on meeting challenges related to the facility including hygiene and cleanliness,• Coordinate with stakeholders and vendors to arrange the logistics surrounding large company events or outings.KEY BEHAVIORS• Plans and prioritizes work to meet commitments aligned with organizational goals• Holds self and others accountable to meet commitments• Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiencesSKILLS AND EXPERIENCES TO BE GAINED• Coordinate a wide range of services to ensure efficient operation of the office• Prepare work schedules for administrative employees to cover critical functions such as reception, telephones, mail preparation and delivery and typing.Administrative Assistant • Surrey, British Columbia, CAN
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