Administrator, Shipping/Receiving (Full Time 6 Month Contract)

Requisition ID: 195004
Career Group: Distribution Centre Careers
Job Category: Administration
Travel Requirements: 0 - 10%
Job Type: Part-Time

Country: Canada (CA)
Province: Ontario
City: Whitby
Location: 3016 Whitby RSC
Postal Code: L1N 9S1

Embark on a rewarding career with Sobeys Inc., celebrated among Canada’s Top 100 employers, where your talents contribute to our commitment to excellence and community impact.

Our family of 128,000 employees and franchise affiliates share a collective passion for delivering exceptional shopping experiences and amazing food to all our customers. Our mission is to nurture the things that make life better – great experiences, families, communities, and our employees. We are a family nurturing families.

A proudly Canadian company, we started in a small town in Nova Scotia but we are now in communities of all sizes across this great country. With over 1,600 stores in all 10 provinces, you may know us as Sobeys, Safeway, IGA, Foodland, FreshCo, Thrifty Foods, Lawtons Drug Stores or another of our great banners but we are all one extended family.

Ready to Make an impact?

The Shipping/Receiving Administrator provides administrative assistance and direct support to the Team Leaders. The clerk also provides indirect support to the Operations Team at the Retail Support Centre through commitment to accuracy, efficiency and exceptional customer service. Actively contributes to a positive and productive working environment.

Please note this position is a 6 month contract, the shift is Thursday - Monday 7am-3pm

Here’s where you’ll be focusing:

• Complete and release all scheduled orders out of EXE inventory program for selection
• Prepare trailer maps for loaders and validate loading process.
• Prepare and amalgamate load sheets
• Create Bills of Lading electronically or manually
• Respond to all Customer Service enquiries on a timely manner
• Distribute incoming mail to appropriate customers within their delivery guidelines.
• Work closely with Dispatch Team and Logistics to ensure that all delivery documentation is available for execution of on-time deliveries
• Answer and direct phone calls
• Direct all drivers coming into the building
• Pull purchase orders and sort by vendor and appointment
• Match and compare packing slips and bill of ladings to purchase orders
• Run receiving labels for purchase orders designated for receiving
• Verify and adjust purchase orders in EXE
• Close purchase orders once verification has been completed
• Add, change, and delete purchase orders from existing appointments
• Maintain positive relationships with drivers and staff
• Maintain a clean and safe work environment as per company requirements
• Work within team to identify opportunities for continuous improvement
• Perform all other duties as assigned

What you have to offer:

• A minimum of 2 to 3 years’ experience in a similar role
• Proficient use of Microsoft Office Suite
• Strong communication skills (both oral and written)
• Ability to motivate others
• Excellent time management skills
• Ability to work under pressure and meet strict deadlines
• Forklift certification or experience
• Experience with Workforce Management Systems

#INDON

We offer a comprehensive Total Rewards package, which varies by role and designed to help our teammates to live better – physically, financially and emotionally.

The salary range for this position is $42,000-$58,000. We will consider factors such as your working location, work experience and skills as well as internal equity, and market conditions to ensure that you are paid fairly and competitively.

Our Total Rewards programs, for full-time teammates, goes well beyond your paycheque:

• Competitive Benefits Package, tailored to meet your needs, including health and dental coverage, life, short- and long-term disability insurance.
• Access to Virtual Health Care Platform and Employee and Family Assistance Program.
• A Retirement and Savings Plan that provides you with the opportunity to build and add value to your savings.
• A 10% in-store discount at our participating banners and access to a wide range of other discount programs, making your purchases more affordable.
• Learning and Development Resources to fuel your professional growth.
• Parental leave top-up
• Paid Vacation and Days-off

We are committed to accommodating applicants with disabilities throughout the hiring process and will work with applicants requesting accommodation at any stage of this process.

We may use Artificial Intelligence (AI) tools to support efficiencies in the candidate screening, assessment, and recruitment processes. These AI tools do not make hiring decisions on behalf of the Company, these decisions are made by our Hiring Teams.

Please note: successful candidates will be required to provide documentation to prove their legal ability to work in the position during the onboarding process. Documentation will be assessed by the employer prior to commencement of work.