Procurement Coordinator

About the Role

Our client is seeking a Procurement Coordinator to support the day-to-day operation of its Industrial Construction procurement function.

This is a coordination-focused role working across suppliers, project and site teams, Estimating, Accounting, and internal procurement stakeholders. The successful candidate will help keep supplier information, procurement records, purchasing activity, contracts, pricing, and reporting accurate, current, and easy to use.

The role is well suited to someone with experience in procurement, construction administration, project coordination, contract administration, accounting coordination, or vendor management who is comfortable working across multiple systems and managing detailed information.

Key Responsibilities

Procurement Administration

• Coordinate price books, non-MSA pricing requests, purchase order inquiries, subrental approvals, and invoice discrepancies.
• Act as a primary point of contact for supplier onboarding, pricing, contract administration, and procurement-process questions.
• Coordinate issue resolution between suppliers, project and site teams, Estimating, and Accounting.
• Escalate commercial, financial, system, or compliance issues when required.

Supplier Onboarding & Compliance

• Coordinate supplier prequalification, setup, credit applications, approvals, and required documentation.
• Maintain accurate supplier records, including trade classifications, service areas, capacity, bid history, participation, pricing, and lead-time information.
• Support the development and maintenance of supplier and tender lists.
• Track Master Service Agreements, supplier documentation, compliance records, pricing, renewals, and approvals.
• Maintain organized procurement files and investigate discrepancies involving invoices, contracts, pricing, or documentation.

Systems, Data & Reporting

• Support day-to-day procurement workflows and data across platforms including TradeTapp, BuildingConnected, GoFormz, Procore, Yardi, DocuSign, and related systems.
• Coordinate supplier setup, user access, permissions, system issues, configuration requests, testing, and workflow improvements.
• Work with internal and external support teams to resolve system and data issues.
• Prepare and maintain recurring procurement reports and dashboards covering areas such as contract status, supplier allocations, purchasing activity, bidder lists, spend, MSA status, pricing, and other KPIs.
• Maintain data accuracy and consistency across interconnected systems.

Process Improvement & User Support

• Maintain procurement SOPs, templates, process documentation, and training materials.
• Provide onboarding, refresher training, and day-to-day guidance to project and site teams on procurement systems and procedures.
• Identify recurring issues and recommend practical improvements to strengthen consistency, governance, user adoption, and scalability.
• Support the continuous improvement of procurement workflows and internal processes.

Qualifications & Experience

• Previous experience in procurement, construction administration, project administration, contract administration, accounting coordination, vendor management, or a similar support function.
• Experience in construction, industrial, development, real estate, or a related environment is an asset.
• Exposure to vendor management, tendering, purchasing, ERP, procurement, or accounting systems is an asset.
• Strong organizational skills with exceptional attention to detail and the ability to manage competing priorities, deadlines, recurring reporting, and stakeholder requests.
• Strong written and verbal communication skills with confidence working with suppliers and cross-functional internal teams.
• Intermediate Microsoft Excel skills, including organizing and reconciling data, maintaining trackers, and preparing clear reports.
• Proficiency with Microsoft Word, Outlook, and Teams.
• Experience with TradeTapp, BuildingConnected, Procore, GoFormz, Yardi, DocuSign, or comparable platforms is an asset.
• Ability to learn interconnected systems, investigate workflow and data issues, and identify practical solutions.
• Sound commercial judgment and discretion when handling confidential supplier, contract, and pricing information.

What We Offer

• Competitive base salary and performance-based bonus program
• Comprehensive group health benefits
• RRSP matching
• Vacation and maternity leave top-up
• Learning and professional development support
• Paid volunteer time through community initiatives
• Opportunities to build a long-term career within a growing organization

Compensation will be determined based on relevant experience, education, job-related knowledge, skills, market factors, and organizational needs.

For more current job opportunities, Follow MatchBox at linkedin.com/company/matchbox-recruitment/

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About MatchBox

Headquartered in downtown Vancouver and serving clients nationally, MatchBox is one of the leading recruitment and solutions firms that specializes in the fields of IT & Technology, Engineering & Technical, Real Estate & Construction, and Accounting & Finance. We offer unrivaled expertise with our team's extensive experience in the recruitment and professional services industry. We are dedicated to building great connections and creating strong opportunities within the workforce and the labor market.

Equal Opportunities

MatchBox is committed to providing equal opportunities for all applicants. We welcome and encourage applications from people of all backgrounds, including members of minority groups such as racialized individuals, people with disabilities, LGBTQ+ individuals, and Indigenous peoples. It is a priority for us that all candidates are treated fairly and without discrimination. Our recruitment teams receive ongoing training on using objective criteria for evaluating candidates and other related topics to create an inclusive and welcoming environment for all.

Work Permits

Please note that we require all interested candidates to obtain the necessary work permits from the Government of Canada prior to submitting an application. This position is open exclusively to individuals residing in Canada and legally authorized to work in Canada. Applications not meeting these criteria will not be considered.

Further Consideration

We receive a high volume of applications and are only able to contact candidates who are selected for further consideration.

Find out more at www.matchboxhr.com